Job Details
Job Title: Administrative Coordinator - Access & Testing
Location: Valdosta State University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 301384
About Us
As a comprehensive institution of the University System of Georgia, Valdosta State University (VSU) is a welcoming, aware, and vibrant community founded on and dedicated to serving our communities' rich and diverse heritages. Through excellence in teaching, basic and applied research, and service, VSU provides rigorous programs and opportunities that enrich our students, our university, and our region. As such, the VSU mission consists of three interrelated parts that includes a student mission, university mission and regional mission. The university is equally dedicated to the core values of community, including a commitment to practice civility, integrity and citizenship. As members of this community and proud Blazers we strive to uphold these core values for the advancement of the University, as stated in the Blazer Creed and reflected in our commitment to the University System of Georgia's Core Values.
Blazer Creed
Valdosta State University is a learning environment based on trust and mutual respect in which open dialogue, vigorous debate, and the free exchange of ideas are welcome. The University is equally dedicated to the core values of community, including a commitment to practice civility, integrity, and citizenship. As members of this community, and proud Blazers, we will strive to uphold these core values for the advancement of the University.
Civility - A Blazer shows courtesy and compassion as well as respect for the dignity of every human being.
Integrity - Each Blazer is responsible for his or her own actions, and our community is stronger when we contemplate the context of our decisions and uphold the principles of trust and honesty.
Citizenship - Every Blazer has an interest in the well-being of the community, and, therefore, a duty to stay informed, to make positive contributions, and to offer support to those who need help.
As a Blazer, we pledge to uphold the core principles of Civility, Integrity, and Citizenship.
Job Summary
Coordinate, oversee, and/or perform a wide variety of administrative and program support. Coordinate the provision of office and staff support services to the department or unit, and oversee and/or participate in the coordination, supervision, and completion of special projects and/or events.
Based on the recent Proclamation: Restriction on Entry of Certain Nonimmigrant Workers (H-1B), VSU will not be sponsoring any new H-1B visa petitions until further notice.
Responsibilities
Typical Allocation of Duties:
Coordinate department or unit activities - 15%
Monitor and coordinate activities as appropriate, and prepares internal reports for management; participate in budget planning and management, as required.
Project development - 15%
Assist with project development and planning.
Maintain files, records, and databases - 15%
Gather, enter, and/or update data to maintain departmental records and databases, as appropriate; establish and maintain files and records for the department or unit.
Confidential administrative support - 20%
Provide confidential administrative support for the department or unit.
Primary point of contact - 15%
Serve as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies.
Correspondence - 5%
Compose and prepare written documentation and correspondence for the department or unit.
Special Projects - 5%
Assist in the coordination, supervision, and completion of special projects as appropriate.
Coordination of supplies - 5%
Coordinate and oversees the day-to-day management of supplies, equipment, and facilities for the department or unit, as appropriate.
Supervision - 5%
May supervise personnel which may include recommendations for hiring, performance evaluation, training, work allocation, and problem resolution.
Supervisor Expectations:
The Administrative Coordinator is expected to manage smooth operations and efficient workflow of the office of Access/Testing. Implement and improve administrative policies and procedures, managing budgets, and coordinating between Access and Testing. Strong organizational, communication, and handling multiple tasks effectively.
Leadership and Management:
- Supervising and Managing Student Assistant/Work Study Staff: This includes hiring, training, evaluating performance, and addressing employee issues.
- Coordinating Workflows: Ensuring that administrative tasks are completed efficiently and effectively.
Administrative and Office Management:
- Developing and Implementing University Policies and Procedures: Creating and updating policies and procedures to improve efficiency and compliance.
- Managing Budgets: Overseeing departmental budgets and ensuring expenditures are within allocated limits. Creating and managing requisitions.
- Maintaining Records and Files: Ensuring accurate and organized records management.
- Overseeing Office Operations: Managing office supplies, equipment, and facilities.
- Scheduling and Planning: Coordinating meetings, events, and travel arrangements for Staff/Supervisor. Oversee testing and accommodations for students who test in the office. This includes securely sending, receiving and returning all test materials to Faculty.
Communication and Coordination:
- Liaising with Other Departments: Working with other university departments to ensure effective communication and collaboration.
- Communicating with Management: Providing updates and recommendations to management on administrative matters.
- Responding to Inquiries: Addressing inquiries regarding students with disabilities and testing from internal and external parties.
Skills and Competencies:
- Strong Organizational Skills: Managing multiple tasks, prioritizing effectively, and maintaining efficiency.
- Excellent Communication Skills: Communicating clearly and effectively with staff, management, and external parties.
- Problem-Solving Abilities: Identifying and resolving problems within the administrative team.
- Time Management: Meeting deadlines and managing time effectively.
- Leadership Skills: Motivating and guiding the administrative team.
- Technical Skills: Proficiency in office management software and tools.
- Budget Management and Financial Reporting: Experience in managing budgets and financial reporting.
- Technology: Maintain office social media and webpage and adjust information as needed. Keep all equipment up to date including software checks, device inventory, and usability for students.
Required Qualifications
Required Experience
Associate's degree and five (5) years of related work experience.
Proposed Salary
$17.61/hr ($36,628/annual)
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