Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it.

The Department of Electrical and Computer Engineering (ECE) ranks among the best in the country. Our research programs are at the forefront of the technologies that have changed the world we live in.

ECE is seeking an Administrative Coordinator to join the team! The Administrative Coordinator provides administrative and operational support for departmental programs, projects, and initiatives.

Core Responsibilities

• Participate in the department’s shared services administrative mailbox support.
• Oversee logistics of the departments Visitor and Graduate Seminars including seminar planning and scheduling, guest speaker coordination, event logistics, communication and promotion.
• Assist with planning, scheduling, and logistics for department events including Open House, Orientation, Alumni events, Corporate Engagement, etc.
• Assist with hosting academic visitors and departmental guests by coordinating campus tours, hospitality arrangements and serve as a primary point of contact.
• Assist with planning and executing other departmental events such as workshops, student activities, and special lectures.
• Make reservations for conference and meeting rooms, assist with room requirements, set up and clean up.
• Assist with administrative duties for the department’s Qual exams.
• Manage assigned kitchen/lounge/break room areas including stocking, cleaning, maintenance, and inventory and kitchen/office supply ordering.
• Facilitate faculty and team lunch orders, manage catering arrangements, group meal ordering and vendor communication.
• Process expense reports and procurement card verification reports for self, department faculty, staff and students.
• Facilitate end-to-end domestic and international business travel planning including accommodations, and transportation logistics.
• Coordinate space access requests for assigned areas.

Qualifications:

• High School Diploma or GED required. Associate’s Degree preferred.
• 3-5 years of experience in administrative support required.
• Excellent problem-solving, reasoning, organizational, and interpersonal skills required.
• Experience in higher education highly preferred.