ADMINISTRATIVE COORDINATOR

Posting Number: SRGV9019

Number of Vacancies: 1

Location: Edinburg, Texas

Department: College of Liberal Arts

FLSA: Exempt

Scope of Job:

To coordinate activities and provide supervision in the operation and administration of a department. To relieve the administrator of a large volume of complex decisions. Responsible for making complex administrative decisions requiring knowledge of a wide range of regulations, policies, and procedures. Also, responsible for fiscal and administrative activities for a large department or comprehensive responsibility for the operation and direction of a smaller department.

Description of Duties:

• Plans, organizes, and coordinates administrative operations.
• Assists director and/or manager in preparing and analyzing budgets, merit pay recommendations, as well as assisting during the interviewing/hiring process.
• Maintains and verifies departmental personnel files including records of required employee credentials and licensing.
• Maintains departmental procedures manuals.
• Schedules and arranges department and committee meetings including the preparation of meeting notices and agendas.
• Monitors and maintains control of expenditures within budgets.
• Processes bills for payment.
• Assists in report preparation and in responding to official inquiries.
• Coordinates procurement of equipment and supplies.
• Interprets rules, regulations, and policies and executes as applicable.
• Relieves administrator of a wide variety of internal administrative duties which require a thorough understanding of the functions, programs, and policies of the University and department.
• Interprets and reviews administrative decisions, policies, and internal procedures.
• Plans, supervises, and schedules the work of assigned staff.
• Determines work priorities and evaluates work progress.
• Assists in the preparation of the annual budget and/or grant applications and maintains the current status of the same with respect to funds available and obligated.
• Coordinates the collection of information or the preparation of reports and compiles or supervises the compilation of data for reports.
• Serves as a liaison with other departments on policies, procedures, and practices.
• Reports directly to the top administrator in the department.
• Performs related duties as required.

Supervision Received: General direction from the assigned supervisor.

Supervision Given: Supervises assigned staff.

Required Education: Bachelors Degree from an accredited University.

Preferred Education: Bachelors Degree in Business Administration from an accredited University.

Required Experience: Two (2) years of office administrative or business management experience.

Preferred Experience: Experience within higher education.

Equipment: Personal computer, word processing, spreadsheet, and database software. Standard office machines.

Working Conditions: Needs to be able to successfully perform all required duties. Indoor office environment.

Other: Some evening and/or weekend work and travel may be required. Ability to multi-task. Must possess strong interpersonal, oral, and written communication skills. Work requires the application of considerable judgment and discretion.