About the Job
Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program.
Administrative Coordinator
The Office of the President at the University of Minnesota is seeking a highly organized and resourceful Administrative Coordinator to join our team. This is an exciting opportunity for a motivated professional to play a vital role in the day-to-day operations of a fast-paced executive office, supporting high-level initiatives, projects, and committees that help advance the University's mission. Reporting to the Chief of Staff, the Administrative Coordinator will work closely with a collaborative team and partners within the office and across the University, gaining valuable exposure to executive-level operations and the opportunity to make a meaningful impact every day.
Key Responsibilities
Strategic Administrative Support (40%)
- High Level Administrative Support of Senior Staff &
Correspondence: Independently draft, author, and synthesize complex
executive correspondence, briefing dossiers, campus-wide
announcements, and confidential reports. Direct the lifecycle of
presidential administrative policies and formal Delegations of
Authority. Ensure legal compliance alignment and institutional
tracking systems for administrative delegations; audit and update
delegation matrices.
- Team Leadership & Supervision: Formally supervise
front-office and reception personnel (hiring, performance
management, workload assignment). Act as the senior administrative
team lead for administrative staff across the unit, providing
onboarding, ongoing training, and guidance on operational protocols
and standards. Serve as primary cross-coverage support across
operational roles during high-volume periods.
- Operational Improvements & Recommendations: Evaluate,
evolve, and implement systemic operational enhancements across the
Office of the President and campus-wide administrative systems.
Apply change management strategies to build consensus, mitigate
operational risk, and secure buy-in across diverse stakeholder
groups—including executive leadership, governance bodies,
collegiate units, and external partners.
- Facilities & RRC Lead: Serve as Facility Lead and
Departmental Facility Representative. Direct physical space
management, office security protocols, building keycard/access
permissions, capital asset inventory, and vendor contracts.
- Executive Level Calendar & Scheduling Management: Manage
complex executive-level scheduling, coordinate with internal and
external stakeholders, and oversee the President's office daily
itinerary and logistical preparations for appointments and guests.
Triage complex requests, coordinate inter-departmental initiatives,
and ensure timely resolution of high-priority constituent
issues.
- Events & Meetings: Lead end-to-end planning and execution
for executive meetings, presidential hostings, and dignitary
visits. Oversee operations for the President’s Football Suite,
including credentialing, VIP ticketing matrices, security
integration, catering, parking allocations, and game-day guest
experience.
- Operational Efficiency and Improvement: Establish, standardize,
and continuously modernize unit workflows. Drive operational
excellence by evaluating emerging administrative technologies and
integrating AI-driven tools, automation, and best practices to
streamline daily tasks, optimize constituent response times, and
enhance operational accuracy.
- Financial & Resource Management: Oversee executive
financial processing—including travel logistics, reimbursements,
institutional memberships, and vendor contracts via Chrome River
and enterprise financial systems—ensuring strict policy compliance
and continuous resource diligence.
- Relationship Management: Cultivate high-trust, collaborative relationships with the Board of Regents, Vice Presidents, Deans, state officials, and external partners. Serve as a key operational liaison, navigating complex organizational dynamics with sophistication and tactile diplomacy to align inter-departmental priorities and advance institutional initiatives.
Qualifications
Required Qualifications
- BA/BS degree plus two years of relevant full-time experience, or an equivalent combination of education and experience to total six years.
- Proficiency with MS Office Suite, Google Suite, and Zoom, with strong database and electronic calendaring skills.
- Exceptional written and verbal communication skills, with precision in professional correspondence.
- Demonstrated discretion in handling confidential information.
- Proven success in fast-paced, deadline-driven environments with high accuracy.
- Strong organizational and project management skills, with the ability to manage multiple priorities.
- Ability to work independently and collaboratively with a high degree of self-direction.
- Experience planning and executing logistics for high-profile meetings and events.
Pay Range: $31.25 - $38.46 per hour ($65,000 - $80,000 annually) depending on education/qualifications/experience
Time Appointment: 100% Appointment
Position Type: Civil-Service & Non-Faculty Labor Represented Staff
Please visit the Office of Human Resources website for more information regarding benefit eligibility.
The University offers a comprehensive benefits package that includes:
- Competitive wages, paid holidays, and generous time off
- Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
- Low-cost medical, dental, and pharmacy plans
- Healthcare and dependent care flexible spending accounts
- University HSA contributions
- Disability and employer-paid life insurance
- Employee wellbeing program
- Excellent retirement plans with employer contribution
- Public Service Loan Forgiveness (PSLF) opportunity
- Financial counseling services
- Employee Assistance Program with eight sessions of counseling at no cost
time, the initial pay may not reach the maximum of the range. This approach ensures
that compensation reflects the value and unique contributions of each candidate while
maintaining equity within our organization. As part of our commitment to fair and
equitable compensation, please be aware that the salary offered to incoming candidates
will be based on their individual credentials and experience.
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
A Resume and Cover Letter are required to be submitted in order to be considered for the position.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
About University of Minnesota
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.