Administrative Coordinator - HR

to University guidelines, policies, and procedures, as well as the federal and state regulations set by the Virginia Department of Human Resources Management. Proficient in using office equipment, such as computers, printers, fax machines, and scanners. Must be capable of working independently as directed, exercising sound judgment, and using tact and discretion when interacting with colleagues and external contacts in the Office of Human Resources. Strong organizational and multitasking skills, with the ability to prioritize tasks effectively. Knowledgeable in standard office practices, including greeting customers and managing multi-line phone systems. Proficient in filing systems and record-keeping procedures, ensuring easy access to files when needed. Skilled in drafting memos, letters, emails, reviewing documents, and determining appropriate actions as directed. Proficient in using Microsoft Office Suite, including Word and Excel. Ability to interact professionally with students, faculty, staff, administrators, and the public. Strong verbal and written communication skills. Capable of maintaining confidentiality and handling sensitive matters with discretion. Must be able to prioritize competing demands and maintain professionalism in fast-paced environments with tight deadlines. Preferred Qualifications High School Diploma or equivalent, a related field or an equivalent combination of education, training, and professional experience which provides the requisite knowledge, skills, and abilities. Preferred education is at least an associate's degree. Previous experience working in a human resource environment in an office administrative capacity. Salary Range: $40,000 - $50,000 Special Instructions You will be provided with confirmation of receipt when your application and/or resume is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. Candidates may show interest by submitting via online, the following: A letter of interest (via cover letter). A current resume (via resume). Completed Application via Workday Transcripts of highest degree conferred (unofficial transcripts accepted, however, official transcripts are required of finalist) (via transcripts). Names and contact information for three job references (include with resume). Application and/or resume for this position must be submitted electronically by 11:59 p.m. on the closing date through the Workday Human Capital Management System (HCM). Mailed, emailed, faxed, or hand delivered applications and/or resumes will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or resume. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resume. RMS provides a confirmation of receipt when your application and/or resume is submitted successfully. Please refer to "Your Application" in your RMS account to check the status of your application for this position. Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship. Contact Information Name: Office of Human Resources Phone: 757-823-8160 Email: NO EMAILED DOCUMENTS ACCEPTED In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155. Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer