Administrative Coordinator I - Pathology and Immunology

Scheduled Hours

40

Position Summary

Provides general administrative project and/or program support for department or program areas.

Job Description

Primary Duties & Responsibilities:

• Coordinates and performs daily tasks to ensure functioning of administrative office. Assists in development/coordination of programs/projects.
• Assists with developing budgets, monitoring expenditures, enters personnel/payroll information in Workday and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.
• Provides advising (answering general questions) to students, faculty; enters/updates student registration and information into appropriate databases. Assists with new course listings, provides special formatting for course offerings, plans and administers student advising reporting process.
• Plans logistics and provides administrative support for program courses, meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event. Manages event budget.
• Coordinates, manages and updates communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.
• Provides some general administrative support including scheduling appointments, meetings and travel arrangements.
• Prepare for multiple conferences on a weekly basis.
• Accurately enter faculty schedules in Qgenda for 6 months at a time.
• Perform daily data entry accurately, timely, meeting deadlines, and with no errors.
• Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions
Normal office environment
Ability to travel to various on- and off-campus locations

Physical Effort
Typically working at desk or table
Repetitive wrist, hand or finger movement
Occasional lifting (25 lbs or less)

Equipment
Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:
High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:
No specific certification/professional license is required for this position.

Work Experience:
Administrative (2 Years)

Skills:
Not Applicable

Driver's License:
A driver's license is not required for this position.

Preferred Qualifications

Education:
Bachelor's degree

Certifications/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:
No additional work experience unless stated elsewhere in the job posting.

Skills:
Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Procedures, Organizing, Software Program

Grade

G07-H