Administrative Coordinator II - Neurosurgery

Scheduled Hours

40

Position Summary

This position provides administrative support for the Taylor Family Department of Neurosurgery. This position coordinates office functions and special events as well as providing purchasing & accounting functions with minimum supervision

Job Description

Primary Duties & Responsibilities:

• Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
• Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department.
• Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary.
• Evaluates and recommends purchasing sources. Assists with telephone problems and works with vendors to establish and verify terms and agreements.
• Processes department bills and invoices including securing approvals in accordance with research compliance policies.
• Assists with visitors questions and needs.
• Coordinates planning and execution of departmental events, meetings, and special programs, including logistics, scheduling, and on-site support.
• Manages event communications, invitations, RSVP tracking, and attendee coordination to ensure seamless participation and engagement.
• Oversees event budgets, vendor relationships, and procurement of materials, ensuring cost-effective and high-quality execution.
• Prepares event materials such as agendas, presentations, and post-event summaries,including tracking outcomes and feedback.

Working Conditions:

Job Location/Working Conditions

• Normal office environment
• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table
• Repetitive wrist, hand or finger movement

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

Preferred Qualifications

Skills:

Computer Literacy, Financial Applications, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Payroll Systems, Supervision, Workday Software

Grade

G08-H

Salary Range

$21.17 - $32.85 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.