Track and maintain departmental records within the
administrative grouping.
Coordinate faculty leave request process on an annual
basis.
Support departmental committees.
Assist in unit personnel management and on-boarding; may train,
assign and direct work for support staff, students, LHTs, and
temps. May serve as back-up time approver.
May provide support, as needed, for departmental activities,
such as coordinating research appointments, hosting
seminars/visitors, managing the course catalog, and directing
faculty to appropriate central services, if applicable.
As needed, provide day-to-day support to the department such as
ordering supplies, submitting expenses, and sorting mail.
Demonstrated discretion when handling confidential department
matters.
May serve as a liaison to the centralized communications team
by gathering and coordinating unit-specific content, updates,
calendars, contact information, and other materials needed to
support timely and accurate communications.
May perform other related duties as assigned, including space
management and room scheduling activities, systems management and
liaising with HUIT, and front office coverage if applicable.
Event and Program Support
- May coordinate and support a variety of department-wide events
and/or meetings, working with central services if applicable.
- Under the general guidance of the MOA, serve as the lead
administrator for grouping-level projects or programs.
Department Chair Support
- Supports the Chairs and/or other department leaders on multiple
department/program-wide initiatives by scheduling meetings or
events, or helping with logistics.
- Drafts and distributes internal and external
reports/communications on behalf of the Chairs, as needed (to
internal and external constituents).
- May coordinates and leads preparations for multiple department
faculty meetings, drafts meeting agendas and minutes.
- May perform other related duties as assigned
Working Conditions:
- May be expected to work on campus up to 4 days per week.
Qualifications
Basic Qualifications:
- Minimum five years of administrative or customer support
experience.
Additional Qualifications and Skills:
- Strong organizational and time management skills.
- Ability to manage multiple priorities with accuracy and
attention to detail.
- Professional written and verbal communication skills.
- Discretion and sound judgment.
- Ability to work independently and escalate issues
appropriately.
- Stakeholder coordination.
- Familiarity with higher education, research administration, or
academic operations preferred.
- Event and meeting coordination experience.
Certificates and Licenses:
- Will require completion of internal financial, procurement, or
research compliance training.
Additional Information
- Standard Hours/Schedule: 35 hours per week
- Visa Sponsorship Information: Harvard University is
unable to provide visa sponsorship for this position
- Pre-Employment Screening: Identity
- Other Information:
- Visa Sponsorship Information: Harvard University is
unable to provide visa sponsorship for this position.
- FLSA Status: Non-exempt
- Other Information: All formal offers will be made by FAS
Human Resources.
Work Format Details
This position has been determined by school or unit leaders that
some of the duties and responsibilities can be effectively
performed at a non-Harvard location. The work schedule and location
will be set by the department at its discretion and based upon
operational needs. When not working at a Harvard or
Harvard-designated location, employees in hybrid positions must
work in a Harvard registered state in compliance with the
University’s Policy on
Employment Outside of Massachusetts .
Additional details will be discussed during the interview process.
Certain visa types and funding sources may limit work location.
Individuals must meet work location sponsorship requirements prior
to employment.
Salary Grade and Ranges
This position is salary grade level 056. Please visit
Harvard's Salary Ranges to view the
corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to
support a healthy work-life balance and your physical, mental and
financial wellbeing. Because here, you are what matters. Our
benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting
on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition
assistance and reimbursement
- Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our
Benefits & Wellbeing
Page .
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to
equal opportunity and
non-discrimination . We seek talent
from all parts of society and the world, and we strive to ensure
everyone at Harvard thrives. Our differences help our community
advance Harvard's academic purposes.
Harvard has an
equal employment opportunity policy
that outlines our commitment to prohibiting discrimination on the
basis of race, ethnicity, color, national origin, sex, sexual
orientation, gender identity, veteran status, religion, disability,
or any other characteristic protected by law or identified in the
university's
non-discrimination policy . Harvard's
equal employment opportunity policy
and
non-discrimination policy help all
community members participate fully in work and campus life free
from harassment and discrimination.
