Administrative Coordinator III
Job Details
Requisition: 202600182S
Title: Administrative Coordinator III
FLSA status: Non-Exempt
Hiring Salary: This position is a pay grade 12. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.
Occupational Category: Technical/Para-Professional
Department: Auxiliary Services
Division: Division of Finance and Operations
Open Date: 06/25/2026
Open Until Filled: Yes
Educational and Experience Requirement: Bachelor’s degree in related field. Four years relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose of Position: Performs advanced and complex administrative support duties for Auxiliary Services.
Primary Responsibilities: Performs administrative support duties. Manages, directs, and implements operations of budget for Auxiliary Services. Oversees budget change requests and assists with annual budget processes to ensure compliance with university policy. Handles P-Card purchases and monitors expenses. Orders and maintains supply inventory. Monitors budgets, accounts, and expenditures. Prepares financial and statistical reports. Collects, reconciles, and maintains complex data. Plans and coordinates events. Develops, coordinates, and implements assigned projects including departmental processes for efficiency. Oversees website and social media platforms. Reviews, revises, and interprets policies and procedures. Attends meetings and takes notes. Prepares, reviews, revises and distributes documents and correspondence to campus community and/or third party vendors. Conducts research for preparation and dissemination of information. Coordinates, compiles, and evaluates data received from a variety of sources relating to the effectiveness of the assigned activity, program, or project. Coordinates and supervises program activities. Monitors project timelines and identifies issues. Serves as liaison and maintains contacts with other university departments, students, faculty, staff, alumni, government officials, distinguished guests, and third party vendors. Designs and prepares reports and publications for distribution within the department. Recommends to the supervisor internal policies and procedures, clerical functions, and work-flow to ensure effective and efficient operation. Directs assignments of clerical staff and determines work priorities and evaluates progress and deadlines. Performs other related duties as assigned.
Other Specifications: Requires detailed knowledge of university infrastructure, policies and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement.
Full Time Part Time: Full Time
Quicklink: https://shsu.peopleadmin.com/postings/47633
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