"Administrative Coordinator"

Job Details

Overview

The Administrative Coordinator plays a vital role in supporting the day-to-day administrative operations of the Touro College of Dental Medicine (TCDM). Reporting directly to the Assistant Vice President of Finance and Operations, the Coordinator ensures smooth and efficient operations by managing administrative processes, facilitating communication between departments, and coordinating with TCDM's clinical site in Albuquerque as well as central operations. This position requires strong organizational skills, attention to detail, and the ability to handle sensitive information with professionalism and discretion.

Responsibilities

Human Resources Support:

• Partner with HR to onboard new employees, including submitting position descriptions, job postings, and requisition forms.
• Prepare and submit Electronic Personnel Action Forms (EPAFs) to maintain accurate employee records.

Finance & Operations:

• Collaborate with accounting to process invoices, payments, and receipts in a timely manner.
• Request and compare vendor quotes to support cost-effective purchasing decisions.
• Process faculty reimbursements and approved student expense requests.

Administrative Support:

• Manage and maintain supervisors calendar, ensuring timely scheduling of meetings and appointments.
• Coordinate and plan internal/external meetings, including preparing agendas, minutes, and follow-ups.
• Arrange domestic and international travel, including accommodations and itineraries.
• Provide support for special projects and initiatives as assigned.

Qualifications

Education/Experience

• Minimum of one year of administrative experience required (higher education, healthcare, or nonprofit setting preferred).
• Intermediate proficiency with productivity tools (Microsoft Office Suite required; database management preferred).

Knowledge/Skills/Abilities

• Demonstrated ability to manage confidential and sensitive information with discretion.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, & Outlook).
• High degree of accuracy, efficiency, and attention to detail in task completion.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to build positive, collaborative relationships across diverse groups of students, faculty, and colleagues.
• Proven ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Team-oriented mindset with the ability to work independently when needed.

Travel

As needed

Maximum Salary: USD $60,000.00/Yr.

Minimum Salary: USD $48,000.00/Yr.