Administrative Coordinator

Position Introduction

OU Health Stephenson Cancer Center is Oklahoma's only National Cancer Institute (NCI)-Designated Cancer Center, and one of only 73 NCI-Designated Cancer Centers in the United States. This highly competitive accreditation ensures that our patients receive the highest standard of care and have access to the most advanced cancer treatment options. At the Stephenson Cancer Center, we have an exciting new job opportunity that could be right for you!

Be the operational heartbeat behind a high impact physician team at Stephenson Cancer Center. Are you an organizational powerhouse who thrives in a fast paced, professional environment? Do you love bringing order to complexity, building strong relationships, and keeping teams moving forward seamlessly? If so, we'd love to meet you.

We're seeking an Administrative Coordinator who will play a critical role in supporting physicians and leadership through expert coordination, communication, and operational excellence. This is more than an administrative role-it's a chance to be a trusted partner, problem solver, and leader within the department.

As an Administrative Coordinator, you'll ensure daily operations run smoothly while supporting physicians and cross functional teams:

• Manage and maintain physicians' calendars, prioritizing appointments and resolving scheduling conflicts
• Coordinate and schedule departmental meetings, including agenda preparation, securing meeting space, and distributing materials
• Distribute incoming mail and correspondence to appropriate team members
• Facilitate clear, professional communication between physicians, administrative staff, and other departments
• Maintain well organized records and ensure accuracy and completeness of documentation

You'll also take ownership of higher level administrative and operational responsibilities, including:

• Organizing and coordinating specialized clerical and administrative functions
• Serving as a point of contact for internal and external customers, answering questions, providing information, and resolving concerns
• Establishing and maintaining filing systems, including confidential documents
• Planning and coordinating special projects
• Collecting and disseminating information for internal and external stakeholders
• Performing other related duties as assigned

Why Join Us?

• Make a meaningful impact supporting physicians and healthcare operations
• Work in a role with variety, responsibility, and growth opportunities
• Collaborate with dedicated professionals in a mission driven environment
• Be trusted with autonomy while contributing to a larger purpose