"Administrative Coordinator"

Job Description:

This position is responsible for providing day-to-day administrative and financial support to faculty and students in the Department, as well as assisting the Academic Department Manager (ADM) with coordinating the department's general operational needs. Responsibilities and tasks include: monitoring the main phone line; assisting visitors; managing the classroom meeting space calendars; coordinating logistical support for meetings, events, and colloquia; providing course-related support; assisting faculty and visitors with travel plans and expense reports; processing purchase order requests; coordinating and tracking Professional Services Agreements; and building maintenance requests. This position will maintain current knowledge of, interpret, and apply applicable University policies.

Overall, the position provides effective and efficient support to a wide range of individuals, such as administrative or other academic units, student inquiries, faculty requests, and prospective students and parents seeking information about the department.

This part-time position is 30 hours per week, 12 months per year.

Education and Experience:

• High School diploma with a minimum of 4 years of related work experience or the equivalent combination of education and/or experience. Experience in an academic or non-profit setting is preferred.
• Excellent communication skills.
• Customer-focused, customer service-oriented.
• Excellent administrative and organization skills. Exceptional attention to detail.
• Initiative and ability to work independently as well as collaboratively as a team member.
• Ability to problem-solve and troubleshoot issues when appropriate.
• Prior financial experience preferred.
• Ability to multitask and prioritize workload in a busy environment.
• Proficient in Microsoft (Word and Excel) and Google platforms (Google Docs and Sheets), Adobe Acrobat, and Zoom.

All offers of employment are contingent upon completion of a background check and/or education verification satisfactory to Brown University.

Why Brown?

Brown University is a leading research university that is distinguished by its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will have an impact on the world.

Brown University offers a flexible work/life balance, summer hours, winter break, and a comprehensive Benefits package, including time off and annual paid holidays. Benefit offerings include health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more. Read more about the benefits of working at Brown here.

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:

2025-09-04

Job Posting Title:

Administrative Coordinator

Department:

Department of Anthropology

Grade:

Grade 7

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Part time

Scheduled Weekly Hours:

30

Position Work Location:

Hybrid Eligible

Statement on Equity, Diversity and Inclusion:

All positions require demonstrated ability to work collaboratively with faculty, staff, students, and other Brown and community stakeholders with diverse perspectives and demonstrated ability to contribute to an inclusive environment.

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

EEO Statement:

Brown University is an E-Verify Employer. As an EEO employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law.