Department: FMD Administration
Duties & Responsibilities:
The Administrative Coordinator plays a key role in supporting the Associate Vice President for Facilities Management by overseeing daily front office operations and maintaining a welcoming, professional, and service-oriented environment. The position serves as the primary point of contact for students, faculty, staff, visitors, and external customers, providing exceptional customer service and ensuring that inquiries and requests are addressed promptly and professionally.
Responsibilities include managing the reception area, coordinating office logistics, scheduling and maintaining conference rooms and other office resources, and supporting the department's internal administrative operations. The Administrative Coordinator may supervise student workers and serves as a building manager, coordinating and monitoring maintenance, operational, and facility-related needs to ensure they are addressed efficiently.
This position also provides support with fiscal processes, project management and coordination, research, report preparation, communications, and other administrative functions as assigned. The Administrative Coordinator must be highly organized, detail-oriented, adaptable, and able to prioritize and manage multiple responsibilities in a dynamic environment while working independently and collaboratively. This position requires strong communication, problem-solving, customer service, and organizational skills, as well as the ability to anticipate needs, respond effectively to changing priorities, and contribute to continuous improvement of departmental operations. Additional duties and responsibilities may be assigned, including providing assistance during unexpected situations, emergencies, or periods of increased workload. This role is to be performed on site, in person.
Core Responsibilities include (but are not limited to):
Administrative Support/Building Manager
Duties & Responsibilities:
The Administrative Coordinator plays a key role in supporting the Associate Vice President for Facilities Management by overseeing daily front office operations and maintaining a welcoming, professional, and service-oriented environment. The position serves as the primary point of contact for students, faculty, staff, visitors, and external customers, providing exceptional customer service and ensuring that inquiries and requests are addressed promptly and professionally.
Responsibilities include managing the reception area, coordinating office logistics, scheduling and maintaining conference rooms and other office resources, and supporting the department's internal administrative operations. The Administrative Coordinator may supervise student workers and serves as a building manager, coordinating and monitoring maintenance, operational, and facility-related needs to ensure they are addressed efficiently.
This position also provides support with fiscal processes, project management and coordination, research, report preparation, communications, and other administrative functions as assigned. The Administrative Coordinator must be highly organized, detail-oriented, adaptable, and able to prioritize and manage multiple responsibilities in a dynamic environment while working independently and collaboratively. This position requires strong communication, problem-solving, customer service, and organizational skills, as well as the ability to anticipate needs, respond effectively to changing priorities, and contribute to continuous improvement of departmental operations. Additional duties and responsibilities may be assigned, including providing assistance during unexpected situations, emergencies, or periods of increased workload. This role is to be performed on site, in person.
Core Responsibilities include (but are not limited to):
Administrative Support/Building Manager
- Plan and coordinate meetings and events, handling scheduling, logistics, and all related preparations as requested for the support staff working in AVP for FM Office