Administrative Coordinator TTU

Position Description

Performs support and coordinative work in direct support of an administrative team of a specific administrative office or department. Coordinates and assists with functions such as planning, researching, budgeting and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision.

About the University

Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas - hard work, grit and authenticity - the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

About the Department and/or College

The Interdisciplinary Human Sciences (INHS) department is looking for a dedicated and self-motivated team member to assist the department in business operations, administrative and academic support, and office assistance. The ideal candidate is willing to learn new software, able to handle multiple tasks at a time, and maintains a positive and productive atmosphere through good communication and critical thinking.

Major/Essential Functions

• Assist with greeting visitors, answering requests, and managing phone calls for the INHS admin office.
• Assist the INHS Business Manager in ensuring appropriate Office Coverage, including the lunch hour from 8 a.m. to 5 p.m.
• Coordinate the semesterly update of all directories, listservs, & emergency contact lists.
• Assist undergraduate and graduate students and faculty as needed.
• Serves as Department Scholarship Coordinator-Manages the competitive (committee-based) scholarship process following the College of Health and Human Sciences policies and procedures.
• Process Work Orders and Project Requests.
• Process Key Requests.
• Process Surplus Furniture Requests.
• Attend weekly check-in meetings with the Business Manager and TTU Procurement Forums when scheduled.
• Lead Emergency Action Coordinator
• Process Purchase orders (PO)
• Process Travel Applications/Vouchers
• Back up/cross-trained to perform
• Reconcile Procurement Cards monthly
• Other duties as assigned.
• Manage the graduate recruitment scholarship process and fellowship process.
• Tracks awards to enable tracking of acceptance and/or declinations.
• Responsible for notifying students of awards and ensuring that all acceptance requirements are met.
• Assist the Business Manager with entering and tracking awards in the required format for graduate resource allocation tracking.
• Work with the Business Manager and Chair to schedule teaching assignments each semester, requiring coordination with all Program Directors.
• Course Scheduling Liaison. Assists the Chair/Associate Chair in implementing and coordinating the class schedules, including listing instructors, times, and room assignments in Banner. Build all courses in the Registrar's Schedule Builder dashboard.
• Collaborate with the Associate Chair and Program Directors on course catalog updates.
• Point of contact for textbook orders from the bookstore and request desk copies when needed.
• Maintain confidential student files for all academic programs, including applications, letters of recommendation, transcripts, degree plans, grade changes, etc. This is done in conjunction with the Business Manager, who will maintain the hiring documents to include credentialing in the graduate student files.
• Assist graduate faculty with facilitating graduate examination processes (qualifying exams), including scheduling Defenses and Qualification Exams, and reporting results to the Graduate School.
• Work closely with Program Directors to onboard graduate students and guide them through their degree plans. Send reminders regarding Graduate School deadlines and follow up with students as needed.
• Assist with filing paperwork with the graduate school, such as registration time tickets and other needs as identified.
• Coordinate Orientations for the INHS graduate programs.
• Collaborate with TTU Online to recruit and market online programs.
• Collaborate with Program Directors to maintain accurate and up-to-date program information on departmental websites.
• Maintain inventory of and update recruitment materials (department brochures/handouts).
• Coordinate data collection (student exit surveys, alum surveys, employer surveys, market wage surveys) for academic program improvement, recruitment, and retention.

Required Qualifications

Bachelor's degree in job related field plus one year responsible experience. Additional specific job related experience may substitute for required education on a year for year basis.

Preferred Qualifications

Pay Range

$17.69 - $22.98 - $28.32

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.[Apply Now]