Administrative Director
Job Summary
Administrative Director
Responsible for directing and overseeing all aspects of the
Department's internal and external operations and administration,
along with efficient management of the facilities, resources, and
personnel of the department. Under the direction of the Chair of
Department of Neurology, this position will contribute to strategic
planning for the department, particularly as it relates to
strategic use of resources to advance priority department
initiatives. Work to improve processes and policies, manage
administrative staff, and lead long term organizational
planning.
Learn more about the great benefits of working for
University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job
levels and associated pay rates based on their business need and
budget.
Responsibilities
Director, Administration ManagementProvide
leadership and direction for the department/school/college,
supporting all aspects of administrative, financial, and workforce
operations, as well as strategic planning. Develop and implement
initiatives to advance operational efficiencies and effectiveness.
Manage budgets and resource allocation to optimize performance and
support the organizational strategic priorities. Monitor key
performance indicators, evaluate operational efficiency, and
implement continuous improvement initiatives to ensure the
organization's success. Contribute to the development and execution
of organization-wide strategies and goals. Partner with University
HR to address workforce challenges and foster a positive work
environment aligned with the university's mission and
values.Requires a bachelor's (or equivalency) + 12 years or a
master's (or equivalency) + 10 years of directly related work
experience.This is a Director-Level position in the Management
track.Job Code: M28296Grade: M22
- Assist Department Chair, Vice Chairs, and Division Chiefs in
implementing strategic planning for the Department's endeavors and
priorities
Oversee administrative aspects of clinical, research, and
educational missions for the department. Work closely with their
academic counterpart (typically Vice Chair) tasked with each
mission.
Develop staff and build strong working relationships and teams
within the Department of Neurology
Responsible for financial planning and budgeting, to include
the preparation of the annual departmental budget and related
materials. Supports division, program, and project staff in their
preparation and presentation of budget, financial, and operating
data as requested by faculty such as Vice Chairs, Division Chiefs,
Program Directors, and Principal Investigators
Ensure effective financial expenditure and other internal
controls and approvals
Provide oversight and management of the departmental inventory
(equipment, etc.) control process
Represent, in collaboration with faculty counterpart, the
Department in negotiations with University and non-University
entities
Lead and serve as a formal member or participate in the
Department Executive Committees, University, Health Sciences,
School of Medicine and Department committees, taskforces or other
groups as assigned or otherwise appropriate
Address other business reporting needs of the department
administration for internal and external review purposes, inclusive
of the:
- Department Chairman
- School of Medicine Dean's Office
- Senior Vice President for Health Sciences
- University President's Office
- Accrediting agencies, review groups, external funding sources,
professional organizations, etc.
Draft or otherwise prepare departmental reports, internal
policies, correspondence, internal and external contracts,
memoranda of understanding, and/or other documents related to the
functions, annual budget, and operations of the Department,
typically in collaboration with academic leadership involved with
each departmental mission.
Oversee all human resources, faculty affairs and
administration, and regulatory compliance in the department and
provide faculty and staff with guidance on policies and
procedures
Research laws, policies, departmental precedents or other
documents necessary for appropriate responses to current events or
issues
Promote synergy and cooperation between the various
administrative components of the Department, and between
administration, faculty leadership, and faculty more broadly.
Oversee all aspects of staff management including recruitment
and retention of assigned staff
Oversee the analysis and determination of appropriate staff mix
to support department needs
Approve and provide liaison with School of medicine and
University on staff hiring, compensation, and employment
action
Directly and indirectly supervise, train, and mentor Neurology
staff at Department, Division, program and project levels to
enhance their capabilities to provide efficient and consistent
processes and procedures throughout the department
Ensure competency of unit management/supervisory staff through
on-going staff performance evaluation
Supervise and support Neurology Administration administrative
staff
Supervise and support Neurology Administration IT staff
Market and promote new and existing programs and services to
internal and external customers
Facilitate cooperative and collaborative community and
institutional relationships, typically in partnership with academic
leadership
Assist Chair with development activities including donor
cultivation, campaign management, and other reporting
Provide oversight and management of the departmental inventory
(equipment, etc.) control process
Coordinate Neurology facility, space and service needs, in
collaboration with academic leadership, to facilitate changes,
resolve problems, take advantage of opportunities and/or other
issues
Oversee and manage event planning for departmental events and
initiatives
Other duties as assigned
Key Relationships
- Department Chair
- Vice Chairs in Department of Neurology
- Division Chiefs in Department of Neurology
- Department Administrators in other Health Sciences departments
and entities
- Leadership, SVP Health Sciences
- University of Utah Hospital Leadership
- Neurosciences Service Line Leadership
- Department of Neurology Faculty and Staff
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education
can be substituted for 1 year of directly related work experience
(Example: bachelor's degree = 4 years of directly related work
experience).
Department may hire employee at one of the following job
levels:
Director, Administration Management: Requires a
bachelor's (or equivalency) + 12 years or a master's (or
equivalency) + 10 years of directly related work experience.
Preferences
Special Instructions
Requisition Number: PRN45962B
Full Time or Part Time? Full Time
Work Schedule Summary: 8:00 AM – 5:00 PM Monday to Friday,
with occasional nights and weekends.
Department: 02185 - Neurology Administration
Location: Campus
Pay Rate Range: $135,000 - $165,000
Close Date: 11/19/2026
Open Until Filled:
To apply, visit https://apptrkr.com/9778762"">https://utah.peopleadmin.com/postings/207773
je-650ac03e8b0945e894959e2906808d2c
