Administrative Manager

Job Summary

The Administrative Manager provides essential administrative and operational leadership and support for the Department of Medical History and Bioethics (MHB) within the University of Wisconsin School of Medicine and Public Health. This position oversees and executes the day-to-day functions of the department, including budgeting, curriculum administration, purchasing, travel support, and expense reimbursement processes, event planning and support, departmental communications, and website management. The Administrative Manager serves as a key liaison between MHB faculty, students, and internal and external stakeholders, ensuring the effective delivery of academic programs and compliance with university and school policies. The role also contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors and ensures continuity of sponsored program documentation and reporting.

Key Job Responsibilities

• Responsible for website management and department communications
• Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
• Responsible for curricular support and administration
• Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
• Responsible for events management and planning
• Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
• May assist in the development and monitoring of the unit or program budget and approve unit expenditures
• Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
• Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees