"Administrative Manager - Student Experience"

Job Details

The Administrative Manager performs administrative, supervisory, and clerical work in a fast-paced, collaborative, and demanding environment. This person will serve in a public-facing role, greeting the Husson community and representing the Departments of Student Life and Safety & Security. The individual must be able to: perform non-routine and complex tasks, understand student issues and concerns, be comfortable with technology, and maintain the confidentiality of student and departmental information.

The individual must be experienced in handling a wide range of administrative support tasks and be able to work independently with minimal supervision. Responsibilities include but are not limited to: organizing, coordinating, and collaborating with internal and external partners, arranging internal meetings, taking minutes, preparing agendas, and drafting and disseminating reports, posts, and other communications.

An individual must be well organized, flexible, and enjoy the administrative challenges of supporting an office of diverse people and changing tasks while solving problems. The candidate must be able to work respectfully and successfully with a variety of people and all University constituent groups (students and their families, staff, and administration). Attention to detail and the ability to work under deadlines are essential.

Examples of Duties

• Handle all administrative details for the various elements of Student Experience (Student Life, Residence Life, Safety & Security), including managing calendars and meetings in support of the Vice President of Student Experience and their direct reports.
• Coordinate meetings, draft and manage communication with students, parents, and members of the Husson community.
• Assist in the coordination and implementation of special departmental functions and in creating and compiling departmental policies and procedures.
• Manage job postings and requisition creations in HR's applicant tracking system, NeoEd. Assist with tracking and maintaining applicant data and search information for vacant positions.
• Manage general budget reports from a financial database.
• Prepare financial documents (e.g., purchase orders, invoices, and reimbursements).
• Prepare communication materials on behalf of the VP of Student Experience and their direct reports.
• Coordinate centralized purchasing for the office(s).
• Complete various clerical duties, which include filing, copying, scanning, word processing, and managing spreadsheets.
• Data entry and follow-up for: Maintenance/custodial services, as well as technology requests, and Time and attendance system for all student services.
• Assist student government and student organizations with: Financial processing (account reconciliation, document tracking, deposits, purchase requests, and reimbursements), and Coordinate centralized purchasing for student organizations.
• Assist with special projects and events (e.g., Welcome Weekend, Family & Friends Weekend, etc.).

Typical Qualifications

Education: Associate's Degree; Bachelor's Degree preferred. Experience: 2-5 years of diversified office experience. Knowledge, Skills, and/or Abilities: Knowledge of Microsoft Office, as well as Google Docs and Sheets, is required. As the first point of contact for the Student Life Staff, the candidate must be able to create a welcoming atmosphere, employ good listening skills and patience, build relationships with students, and have strong customer service skills.

Supplemental Information: Exact compensation may vary based on skills, experience, and location. Please refrain from reaching out via email or phone regarding your application status. Use our online platform to apply and stay updated on your application. Thank you for your understanding and adherence to our application process. HUSSON UNIVERSITY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER.