Administrative Officer, Finance and Personnel
About the Opportunity
About the College of Arts, Media and Design
We are a vibrant community of creators, designers, technologists,
and communicators applying creativity across disciplines and
harnessing emerging technologies to advance human potential and
solve the challenges of the future.
Powered by experience-driven teaching, learning and research, CAMD
demonstrates that the fields of design, communication, media, and
the arts are crucial to the human experience, society, and the
development of technology. We empower the next generations of
students, researchers, and creative practitioners to create the
future by sparking their innovative, creative, curious, and
entrepreneurial spirit.
Job Summary
Under the supervision of the Senior Academic Program Manager within
the Department of Art + Design, the Administrative Officer, Finance
and Personnel serves as the department's primary resource for
financial management, budgeting, personnel administration, and
university business processes, ensuring compliance with university
policies and stewardship of departmental resources. Serving as the
primary liaison between the department and the College Finance
Office, this position coordinates operating budget activities,
financial transactions, personnel appointments, and annual
compensation processes, including merit planning. The position
oversees hiring and appointment processes for graduate fellows,
part-time faculty, guest artists, and paid contractors. The role
exercises a high degree of independent judgment and problem-solving
in managing complex administrative and financial processes and
serves as a trusted resource to Art + Design faculty, staff, and
university partners. This position has no direct reports.
Key Responsibilities & Accountabilities
Financial Administration (45%)
- Oversee budget activities for start-up and externally funded
research budgets, partnering with the College Grants team as needed
to support hiring, purchasing, contracts, and grant
administration
Serve as the department liaison to the College Finance Office
for annual merit planning, salary administration, and related
budget activities
Maintain expertise in university financial systems, policies,
and business processes through ongoing training and implementation
of new procedures
Manage and review all payments and expenses for accuracy and
adherence to university guidelines
Manage and track professional development fund requests and
other faculty and staff expense requests and approvals; coordinate
with the Senior Academic Program Manager to project commitments and
track budget obligations for discretionary expenses
Provide training on university financial tools, including
Concur, Marketplace, and Workday Finance
Oversee payment of class support employees, including teaching
assistants, research assistants, and visiting scholars
Maintain gift funds and student grants and assist with
reimbursement requests
Submit and track additional compensation forms through approval
pipelines
Project event and program budgetary needs for the fiscal year
and provide recommendations on value and reach
Hiring & Personnel Administration (25%)
- Manage the collection and archiving of materials related to
faculty administrative processes, including merit, tenure, and
promotion
- Hire graduate fellows through the intake system
- Oversee appointment processes for part-time faculty, guest
artists, and paid contractors
- Coordinate departmental memberships and event sponsorships in
support of faculty professional development
- Partner with Department Chairs and the College Finance Office
to support financial planning and funding approval for faculty
hires
Distributed Shared Service Support (20%)
- Collaborate with other Administrative Officers to develop
standardized procedures and protocols for shared job functions and
ensure consistency
- Collaborate with other Administrative Officers to implement
robust data management practices that support the accessibility and
integrity of financial and personnel records
- Collaborate with other Administrative Officers to create
cross-training opportunities for departmental practices, support
Department Chairs, and promote broad efficiencies across the
College
- Collaborate with other Administrative Officers to provide
office coverage during absences or scheduled paid time off
(PTO)
Reporting & Special Projects (10%)
- Maintain and report the departmental budget across faculty,
staff, and student areas
- Collect data and prepare financial and personnel reports as
needed
- Manage special projects and assignments related to budget and
personnel data review
Minimum Qualifications
Required
- Bachelor's degree
- Minimum of 2-3 years of administrative experience
- Experience with budget administration, office management, and
financial processes
- Proficiency in Microsoft Office Suite, particularly Excel
- Strong organizational, analytical, and interpersonal skills,
with exceptional attention to detail
- Demonstrated ability to work effectively in a fast-paced,
service-oriented environment, manage multiple priorities, and adapt
to changing business needs, shifting priorities, and evolving
processes
Preferred
- Administrative experience in higher education
- Experience with Workday and Concur
Required Documents
Position Type
General Administration
Additional Information
Northeastern University considers factors such as candidate work
experience, education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit
eligible employees. This includes medical, vision, dental, paid
time off, tuition assistance, wellness & life, retirement- as
well as commuting & transportation. Visit
https://hr.northeastern.edu/benefits/ for
more information.
All qualified applicants are encouraged to apply and will receive
consideration for employment without regard to race, religion,
color, national origin, age, sex, sexual orientation, disability
status, or any other characteristic protected by applicable
law.
Compensation Grade/Pay Type:
107S
Expected Hiring Range:
$53,615.00 - $75,728.75
With the pay range(s) shown above, the starting salary will depend
on several factors, which may include your education, experience,
location, knowledge and expertise, and skills as well as a pay
comparison to similarly-situated employees already in the role.
Salary ranges are reviewed regularly and are subject to
change.
To apply, visit https://northeastern.wd1.myworkdayjobs.com/en-US/careers/job/Boston-MA-Main-Campus/Administrative-Officer--Finance-and-Personnel_R141984
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