Administrative Programs Specialist

Position Overview

Position Summary:

Under the limited supervision of the Director of Career Services, the Career Services Administrative Programs Specialist will oversee data collection, verification, and administrative activities, as well as provide and monitor service provision for the Office of Career Services.

Duties and Responsibilities:

• Serve as quality assurance official for all career services documentation/service provision and monitor participant career service progress
• Develop/collect, organize, enter, maintain, verify, analyze, and ensure the security of accurate information within all Career Service-specific database systems, as well as confidential FERPA-compliant program records and program files, activities, and services provided
• Prepare and submit the ENMU Career Service Annual Performance Report, as well as other reports as needed by the Director of Career Services
• Develop, assemble, and maintain systems for the collection, aggregation, and reporting of data required for institutional compliance and other accountability processes
• Develop and maintain confidential FERPA-compliant program files on Career Services documentation; document all Career Services contacts, services, activities, and academic/career progress, objectives, and goals met; maintain accurate data for project records
• Manage, maintain, organize, and ensure the proper storage of confidential FERPA-compliant program files, activities, and services provided, as well as ensure the proper order of filing systems, records, and data entry processes
• Teach skills and aid students, alumni, members of the ENMU community, individually and in groups, with all aspects of career strategy and service provision
• Support the Career Services Program and Career Services Director in programmatic activities, including maintaining budget records and maintaining project inventory; complete daily and project-based office duties, as assigned; provide other support, as needed
• Ensure office efficiency and coordinate office tasks as assigned by the Director of Career Services; manage office calendar; process correspondence and leave requests/timesheets; type reports, minutes, and program-related materials.
• Review completed work in accordance with programmatic and university policy, procedures, prescribed format, and content
• Provide assistance and quality customer service to students, alumni, members of the ENMU community, business and community visitors, including the ascertainment of facts, as well as accurate, professional provision of information
• Attend required meetings, training, and professional development; participate in committees, councils, and professional development activities, as assigned
• Performs other job-related duties and projects assigned in support of the University's mission, core values, and goals
• Regular and predictable attendance required

Minimum Job Requirements:

Bachelor's degree in business, data management, or related field, or an equivalent combination of education and/or experience, is required.

Preferred Requirements:

Professional experience in data management or accounting is preferred