Administrative Projects Assistant

communications tracking, development of materials, assistance with coordination around high-level events and meetings, and general project support to key individuals within the office.

The incumbent may provide assistance to receive, review, and distribute mail, ensure items receive follow-up and timely responses, and perform routine office management tasks. The incumbent must exercise the highest degree of professional judgment, discretion, and tact while handling sensitive and confidential matters on a daily basis. The successful finalist will be reliable, have a track record of excellent customer service, and have strong interpersonal and decision-making skills to personify the integrity, confidentiality, and professionalism of the Office of the President.

This position offers approximately 20-30 hours of work per week with core hours of 10:00 a.m. to 2:00 p.m. Incumbent will need to be available for crucial backup support during the lunch timeframe on weekdays.

Required Qualifications

• Proficient in the MS Office applications Word, Outlook, and calendar management.
• Must be highly organized with the ability to manage multiple priorities and work independently in a fast-paced environment.
• Ability to work collaboratively in a team atmosphere, demonstrate discretion in working with confidential information and use sound judgement in decision making.
• Demonstrated professional communication skills with the ability to interact effectively with all individuals in an executive environment.
• Experience drafting and editing correspondence, reports, and other documents in a professional and efficient manner, including proofreading skills, with a high degree of accuracy and attention to detail.

Preferred Qualifications

• Experience providing executive administrative support in an academic or professional office environment.
• Experience with Microsoft Office PowerPoint and MS Office Project.
• Working knowledge of university organizational structure, policies and procedures, and governance system.
• Experience facilitating meetings via Zoom or MS Teams.

Additional Information

Pay Band: 3

Overtime Status: Non-Exempt: Eligible for overtime

Appointment Type: Regular

Salary Information: Commensurate with experience.

Hours per week: 20 - 30 hours per week

Review Date: 08/24/2026

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Amanda Lucas at alucas4@vt.edu during regular business hours at least 10 business days prior to the event.

Apply Now