"Administrative Resource Specialist"

Job Summary

San José State University is seeking a highly skilled Administrative Resource Specialist to join the Division of Research and Innovation (R&I). Reporting directly to the Vice President for Research and Innovation, this position plays a vital role in coordinating the division’s budgeting, personnel administration, and daily operations. The incumbent will support a range of campus research programs and accounts across the SJSU enterprise, including CSU, Research Foundation, and Tower Foundation.

Key Responsibilities

• Oversee and analyze budgets for multiple accounts and funding sources within the division
• Generate budget forecasts, coordinate fund allocations, and ensure compliance with CSU and SJSU financial policies
• Serve as the principal contact for coordination between the Research & Innovation Division and Academic Affairs
• Manage daily operations of the Office of Research, including scheduling, communications, and event support
• Support the hiring and onboarding process for division personnel in collaboration with University Personnel and Faculty Affairs
• Implement and manage administrative processes for programs and research activities funded through the CSU and SJSU
• Maintain confidential records related to staffing, payroll, and project administration
• Act as point of contact for internal and external stakeholders, including Chancellor’s Office, auxiliary organizations, and external agencies

Knowledge, Skills & Abilities

• Strong written and oral communication skills
• Ability to work within a collaborative team
• Excellent customer service and public relations skills
• Working knowledge of managing budgets including processing requisitions, payment of invoices, fund transfers, and guidelines for the variety of types of funds handled in R&I (CSU Operating Funds, Professional and Continuing Education - PaCE, Tower and Research Foundation Accounts)
• Working knowledge of and ability to apply the California Education Code regulations, CSU Executive Orders, SJSU policies, budgetary and financial policies and guidelines of the CSU/SJSU, and policies and procedures in R&I
• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations
• Ability to use appreciable judgement in the development of policies and procedures related to issues
• Work requires coordination with individuals at all levels within the organization. As needed, acts as a representative to outside entities
• Ability to establish and maintain professional and cooperative working relationships with administrators, faculty, staff, students, state, federal and local governments agencies as well as the general public
• Ability to exercise initiative, flexibility, good judgment and discretion

Required Qualifications

• A bachelor’s degree and/or equivalent training
• Two (2) years of high-level administrative work experience
• Experience successfully managing a large complex budget
• Strong written communication skills
• Strong analytical and administrative management skills
• Experience with compliance policies and procedures

Preferred Qualifications

• A bachelor’s degree in finance or business administration
• Five (5+) years of high-level executive administrative work experience
• Experience with finance, budget and administration within higher education environment
• Experience with research compliance policies and procedures

Compensation

Classification: Administrator I
Anticipated Hiring Range: $8,167/month - $8,500/month
CSU Salary Range: $4,135/month - $12,228/month
The final hiring salary will be commensurate with experience.
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: July 14, 2025 through July 28, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252