Alabama State University, Office of the President, invites applications to fill the position of Administrative Secretary. The selected candidate wills provide secretarial assistance t in carrying out the goals and objectives of the University

Duties and Responsibilities:

Prepare correspondences, memoranda, reports, and instruction sheets, forms, statistical data and other related material
Proofread all material and documents to ensure accuracy
Compile factual information from files, records, publications and other sources to prepare reports
Receive, open, sort and distribute mail, and assemble related material for use by the supervisor in answering mail
Maintain accurate and current records of departmental purchases, equipment, travel, statistical data, daily office activities, daily program activities and appointments
Establish and maintain accurate and current files of letters, reports, records, and other documentary material, and ensure that information in these files is kept confidential
Coordinate scheduling of appointments and meetings, make reservations, greet visitors and callers, record message, and perform general office support
Ensure all equipment is functional and properly maintained
Perform administrative and office management duties, and recommend methods for improving office procedures
Design and create official forms, documents, and reports
Process travel authorizations, and submit requisitions for supplies and services in accordance with university policies and procedures
Perform other duties as assigned

An Associate degree in Secretarial Science, Office Administration or other appropriate field with one year of administrative or secretarial experience or a certificate in Secretarial Science with 2 years of administrative or secretarial experience required. A typing proficiency exam of 40 net words per minute is also required. Proficiency exams administered by ASU's College of Education and State Career Service Centers are accepted.

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Administrative Secretary

Alabama State University

915 S Jackson St, Montgomery, AL 36104, USA

This is a Preview Listing…

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Administrative Secretary

Alabama State University

915 S Jackson St, Montgomery, AL 36104, USA

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Administrative Secretary

Alabama State University

915 S Jackson St, Montgomery, AL 36104, USA

This is a Preview Listing…

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