"Administrative Specialist"

Administrative Specialist

Position Type: Staff

Department: Grants and Contracts

Posting Number: 201201639

Full or Part Time: Full Time

Tenure/Non-Tenure: Non-Tenure Track

Salary Basis: Commensurate with experience, qualifications, and university’s resources.

Responsibilities:

• Administrative Support:
  • Serve as the primary point of contact for all departmental inquiries and correspondence.
  • Maintain calendars, schedule meetings, and coordinate events and workshops across all three units.
  • Prepare agendas, meeting minutes, memos, and official correspondence.
  • Organize and maintain digital and physical filing systems for each department.
• Program Coordination:
  • Support the planning and execution of academic development events, cultural programs, and grant-funded initiatives.
  • Assist with logistics for internal and external programming, including room reservations, catering, technology setup, and travel arrangements.
  • Track project timelines, deliverables, and reporting requirements.
• Fiscal and Grant Support:
  • Process purchase requests, reimbursements, and budget tracking in accordance with university policies.
  • Assist with grant budget monitoring, data collection, and financial reporting documentation.
  • Coordinate invoicing and vendor communications related to programmatic needs.
• Communications and Outreach:
  • Manage content updates for departmental websites and social media platforms.
  • Draft newsletters, promotional materials, and stakeholder communications.
  • Serve as liaison between departments and internal/external partners.
• Data and Records Management:
  • Collect and organize data for departmental reports and grant applications.
  • Maintain up-to-date databases of program participants, stakeholders, and funding records.

Qualifications:

See Below

Minimum Qualifications:

• Bachelor’s degree in business administration, education, communications, or a related field.
• Minimum of 2 years of administrative or project coordination experience.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Word, and advanced experience in Excel.

Preferred Qualifications:

• Experience in higher education or non-profit administration.
• Familiarity with grant administration and compliance, especially complex budgets.
• Knowledge of regional culture, education, and institutional development.

Salary: Commensurate with experience, qualifications, and university’s resources.

Open Date: 07/30/2025

To be considered for this position please visit our web site and apply on line at the following link: Click Here