"Administrative Specialist - Community Health and Social Medicine (CHASM)"

The CUNY School of Medicine (CUNY MED) is the only medical school in the City University of New York system. Our innovative curriculum allows students to complete both their undergraduate Bachelor of Science (BS) and Doctor of Medicine (MD) degrees in seven years. CUNY MED graduated its first MD class in 2020. In addition, the CUNY MED offers a two-year Physician Assistant (PA) program to prepare health professionals licensed to practice medicine with physician supervision. Our mission is 1) to provide access to medical education to talented youth from historically underrepresented in backgrounds in medicine and to develop health professionals committed to practicing in under-served communities and 2) to perform innovative research in community health and biomedicine.

The Community Health and Social Medicine (CHASM) department curricular responsibilities include providing a comprehensive effort to educate our students in the social, economic, political and, behavioral determinants of health and disease, with a focus on population health, health disparities and health care policy. CHASM’s current research agenda is centered on chronic disease epidemiology, health behavior, health policy, health services and, community-based research.

The Administrative Specialist will report directly to the Chair of the Department of (CHASM) at CUNY Med. Under direction, with latitude for the exercise of independent initiative and judgment, this position will perform administrative work following relevant departmental, College and University procedures.

In addition to the duties above, the Administrative Specialist will:

• Responsible for invoice processing and fiscal record keeping; prepares and submits expense reports; Serves as a liaison between the Office of Administration, Accounts Payable, and outside vendors to ensure accurate fiscal procedures and processing.
• Serves as a resource for the Chair, Course Directors, and individual faculty. Specific functions include responsibility for collecting, revising and confirming faculty documents, promotions, tenure packets.
• Provide administrative support for the education program, including scheduling meetings, arranging travel for educational events, editing and distributing surveys, collecting and analyzing data, and assisting with accreditation-related activities.
• Assist the CHASM Chair with a variety of administrative tasks related to curriculum development, educational scholarship, and other professional responsibilities which includes initiating ERFs
• Prepare presentation materials for internal audiences (faculty, staff, and students) as well as for regional and national educational conferences and meetings.
• Assist with activities related to teaching, research, and community outreach initiatives.
• Collaborate with the Department Chair to compile and complete faculty dossiers for appointments, renewals, promotions, tenure reviews, and other personnel actions.
• Performs other duties as assigned by the Chair of the CHASM Department or designee.

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

Preferred Qualifications:

• Proven leadership abilities with a collaborative approach to advancing departmental, school, and college objectives
• Strong initiative, adaptability, and capacity to work independently with minimal supervision
• High level of attention to detail and adherence to deadlines
• Demonstrated professionalism and the ability to exercise discretion and diplomacy in all interactions
• Exceptional operational, interpersonal, and communication skills, both oral and written; experienced in managing and maintaining databases
• Proficient in the use of CUNYFirst and Blackboard systems
• Advanced proficiency in Microsoft Outlook, Excel, Word, and PowerPoint

CUNY TITLE OVERVIEW

Provides administrative and program support to an administrative or academic department.

• Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.
• Works with appropriate offices related to personnel recruitment, expediting search activities.
• Research coordinates and organizes materials for key events such as promotion and tenure reviews.
• Supervises and trains support staff and student workers.
• Manages budget and coordinates purchasing, accounting, and payroll.
• Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.
• Performs related duties as assigned.

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary Range: $70,815 - $86,741

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.