"Administrative Specialist"

Classification Title: Administrative Specialist II

Classification Code: AA50

Pay Band: 3

Internal Title: Administrative Specialist

Department: E. Craig Wall Sr. College of Business Administration

Position Type: PCLS - Slotted Classified

Full or Part Time: Full-Time

Basis: 12 mo.

Hours per week: 37.5 hours per week

Normal Work Schedule: Mon-Thurs 8:00am-5:00pm, Fri 8:00am-12:30pm

Coastal Carolina University is currently accepting applications for the following position: Administrative Specialist in the Wall College of Business.

Required Qualifications: High School Diploma. Two (2) years of secretarial/clerical experience. Equivalent education, training, and experience may be considered.

Preferred Qualifications: Previous administrative experience at a University or K-12 school.

Duties include, but are not limited to:

• Provides administrative support to the assigned academic department(s) and chairs within the Wall College of Business; runs departmental reports; maintains accurate files for advising and registration using relevant campus systems; maintains travel budget and appropriate paperwork for departmental travel; ensures departmental requests and forms are submitted completely and correctly.
• Provides support for instruction activities of faculty by copying exams/handouts. Reserves instructional equipment and rooms. Maintains faculty schedules, contact info, and syllabi.
• Enables departmental activities by scheduling meetings for faculty, advisory boards, academic honor societies, etc.; prepares, copies, and collates meeting documents; takes meeting minutes and distributes them in a timely fashion; maintains accurate meeting records.
• Attends relevant training sessions to maintain current working knowledge of campus systems, policies, and procedures.
• Serves as supervisor and/or mentor to the department’s Graduate Student Assistants.

Salary range: $28,060.00 (minimum) – $39,991.00 (midpoint). Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 49 states and 55 nations.

How to Apply: Interested candidates may apply online at https://jobs.coastal.edu/postings/90299. Applicants must submit a resume, cover letter, and reference list.

Knowledge, Skills & Abilities: Command of Microsoft Office suite (Word, Excel, SharePoint, Outlook) and the ability to learn new technologies; ability to work with students, faculty, and the public exercising discretion and good judgment in applying departmental and program policy and procedures; the ability to self-start and work independently in implementing administrative procedures; efficient academic file management and record-keeping accuracy; effective oral and written communication skills; time management skills and ability to meet deadlines; ability to work with and maintain a running budget.