"Administrative Specialist (Dublin Campus)"

Administrative Specialist (Dublin Campus)

Company: Ohio University

Job Location: Athens, 45701-2979

Category: Administrative Assistants

Type: Full-Time

Applications Accepted From: Public: Open to the public, University Wide, AFSCME 3200 University Wide

Special Instructions to Applicants: This position is being posted internally and to the public simultaneously in order to expedite the posting process. However, current Ohio University AFSCME 3200 employees will be considered first. Please complete the online application and attach required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses. The position will remain open until filled. For full consideration, please apply by 11:59 p.m. on October 23, 2025.

This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Posting Number: 20166936S

Job Description: Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.

Job Responsibilities:

• May supervise or oversee the work of Technical & Administrative Support staff and/or student employees.
• Resolves complex and unique problems that require an ability to interpret established policies and procedures.
• Oversees department unit administrative processes.
• Coordinates complex processes and initiatives such as grant proposals, contracts or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes.
• Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments.
• Composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals.
• Manages academic courses and textbook information. Plans and maintains website as well as other department publications.
• Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.

Minimum Qualifications: Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience. An equivalent combination of education, training, and experience is acceptable. Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications:

• Associate's degree or higher
• Experience with software systems such as Oracle, Bobcat Buy, and Concur
• Ability to adapt to changing priorities and unforeseen circumstances and work effectively with all levels of constituents

Department: HCOM - Medical Education-Clinical Education

Pay Rate: The hourly rate starts at $16.84, with the potential of up to $21.48 per hour. The final offer will be commensurate with the candidate's education and experience in relation to the minimum qualifications for the position. Pay is accompanied by Ohio University's generous benefits package, which includes: Free tuition for employees and dependents; Comprehensive insurance coverage, including health, prescription, vision, dental, orthodontia, and life insurance; An excellent retirement plan with up to a 14% employer contribution; Wellness programs, on-site wellness facilities, and a robust employee assistance program; Paid parental leave, adoption reimbursement, and more. Additional information is available at: https://www.ohio.edu/hr/benefits/

Job Open Date: 10/09/2025

Posting Close Date: 11:59 p.m. on October 23, 2025

Job Category: Classified AFSCME 3200 Bargaining Unit appointment

Months: 12 month

Planning Unit: Heritage College of Osteopathic Medicine

Work Schedule: Monday through Friday 8 a.m. to 5 p.m., with occasional after-hours, weekend, and travel as needed. Flexplace and flextime arrangements may be available for this position.

Campus: Dublin

Expected hours worked per week: 40

Expected duration of assignment: on-going

Applicants may contact this person if they have questions about this position: Jordyn Stimel, jordyn.stimel@ohio.edu