Administrative Specialist for Experiential Learning

Position Description / Summary

Assist the Academic Director of Clinical Education (ADCE) in providing comprehensive planning and management of the clinical education component and be available to assist the Admissions Coordinator as needed in the management of the Admissions process. Position requires excellent office and interpersonal skills and knowledge of Windows 95 and Microsoft Office.

Specific Responsibilities/Essential Functions:

• Serve as liaison between the academic institution and the affiliating clinical facilities
  • field all phone calls between the clinical education office and all clinical facilities
  • track all onboarding information and keep current records of student requirements and required forms
  • prepare and generate all electronic mailings and correspondence to clinical sites - for both part-time and full-time clinical education experiences
  • Collaborate with Shenandoah’s Contract Specialist to track and maintain all new and existing physical therapy clinical contracts
• Oversee student onboarding in preparation for upcoming clinical education experiences
  • Update contacts in EXXAT for clinical sites
• Assist DCE/ADCE with preparation of clinical education reports for APTA/CAPTE
• Assist the DCE in the coordination and planning of all Clinical Educators' Workshops
• Maintain and confirm that all student records are up to date for: AHA CPR certification, liability insurance, health insurance, OSHA training, Bloodborne Pathogen training, and immunization records
• Set up and maintain the online clinical education management system (EXXAT)
  • input all information on clinical sites
  • Assist students in updating EXXAT profiles and the compliance section
• Assist with compliance for Integrated Clinical Experiences (ICEs)
• Assist with exam proctoring within the Division of Physical Therapy, as needed
• Facilitate annual clinical education awards
• Support other staff within the Division of Physical Therapy, as needed

Required Skills

• Ability to work positively and effectively with all members of a diverse university community, including students, faculty, staff, and community partners
• Excellent communication skills, both oral and written
• Strong organizational skills
• An ability to multitask, prioritize, and meet deadlines
• An understanding of and an appreciation for university policies and procedures
• An ability to foster connections and work in collaboration with partners within the Division, School, and University
• Motivation, high energy, and creative problem-solving skills
• Working knowledge of Google Apps and Microsoft Office applications, including word processing, email, electronic spreadsheets, and databases (preferred)

Required Experience

• Required: Minimum years or range: 2 years of experience. Specific Type of Work: office setting
• Preferred: Minimum years or range: 2 years of experience. Specific Type of Work: academic, healthcare, or comparable setting

How to Apply

The complete application will include a cover letter, resume, and contact information for three professional references. Applications will be reviewed immediately and will continue until a qualified candidate is selected.