"Administrative Specialist I"

Job Description

Join the Independent Study in Idaho (ISI) team as an Administrative Specialist I and play a key role in supporting students, faculty, and staff. This position handles a variety of administrative tasks, including managing records, responding to inquiries, processing exams, supporting incarcerated learners, and maintaining departmental systems. As a first point of contact, you’ll ensure clear, accurate, and confidential communication.

Position Overview

Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.

Duties may include:

• Manage records and documents
• Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
• Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
• Other duties as assigned

Required Experience

• Organizing tasks to meet deadlines
• Participating in teams to accomplish shared goals
• Using computer software and applications for word processing, email, and internet searches

Required Education

High School Diploma or equivalent

Required Other

None

Additional Preferred

• Customer service experience
• Experience working in an office setting
• Experience meeting deadlines, handling pressure, and delivering accurate information to team members and leadership
• Experience solving complex problems in a professional and efficient manner
• Experience with understanding and explaining policies, regulations, and procedure
• Attention to detail, with excellent writing, editing, and communication skills as shown in application materials
• Collaborating effectively and building positive working relationships
• Analyzing data to make informed decisions and solve problems creatively
• Proficient in Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and photo editing tools like Photoshop
• Managing projects independently, learning new skills quickly, and showing initiative without needing close supervision
• Familiarity with Banner and Canvas in a work setting
• Familiarity with the University of Idaho or similar institutions

Physical Requirements & Working Conditions

Ability to sit/stand at a desk for extended periods and work on a computer

Degree Requirement

N/A: No degree requirement

FLSA Status

Non-Exempt

Employee Category

Classified

Pay Range

$19.50 or higher depending on education and experience

Type of Appointment

_of_Appointment

FTE

1.0

Full Time/Part Time

Full Time

Funding

This position is contingent upon the continuation of work and/or funding.

A visa sponsorship is available for the position listed in this vacancy

No

Posting Date

10/08/2025

Closing Date

Open Until Filled

Yes

Special Instructions to Applicants

To receive first consideration, please submit a cover letter, current resume, and references (include at least 1 supervisors) no later than October 26, 2025. In your cover letter, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align. If you would like a copy of the full job description, please contact Jennifer Radil at jradil@uidaho.edu.

Background Check Statement

Applicants who are selected as final possible candidates must be able to pass a criminal background check.