"Administrative Specialist I"

Job Description

The Administrative Specialist position provides a wide range of operational support to the Digital Learning Initiatives program, its students, and campus partners, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility of the Administrative Specialist is to serve as an administrative process expert and coordinator.

Position Overview: Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.

Duties may include:

• Manage records and documents
• Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
• Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
• Other duties as assigned

Required Experience:

• Organizing tasks to meet deadlines
• Participating in teams to accomplish shared goals
• Using computer software and applications for word processing, email, and internet searches

Required Education:

High School Diploma or equivalent

Required Other:

None

Additional Preferred:

• Bachelor’s degree in related field OR combination of related education and full-time, working experience to total two years
• Attention to detail, writing, editing, and communication skills as shown in application materials
• Experience meeting deadlines, handling pressure, and delivering accurate information to team members and leadership
• Managing projects independently, learning new skills, quickly, and showing initiative without needing close supervision
• Analyzing data to make informed decisions, provide recommendations, and solve problems creatively
• Proficient in Microsoft Office, Adobe Acrobat, and photo editing tools like Photoshop
• Ability to organize and prioritize a variety of projects and tasks in an effective and timely manner
• Experience working with faculty, staff, and students in a university office setting

Physical Requirements & Working Conditions:

Ability to sit/stand at a desk for extended periods

Degree Requirement: N/A: No degree requirement

FLSA Status: Non-Exempt

Employee Category: Classified

Pay Range: $19.50 or higher depending on education and experience

Type of Appointment: _of_Appointment

FTE: 0.5

Full Time/Part Time: Part Time

Funding: This position is contingent upon the continuation of work and/or funding.

A visa sponsorship is available for the position listed in this vacancy: No

Posting Date: 10/08/2025

Closing Date:

Open Until Filled: Yes

Special Instructions to Applicants: To receive first consideration, please submit a cover letter, current resume, and references (include at least 1 supervisors) no later than October 26, 2025. In your cover letter, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align. If you would like a copy of the full job description, please contact Jennifer Radil at jradil@uidaho.edu.

Background Check Statement: Applicants who are selected as final possible candidates must be able to pass a criminal background check.