Administrative Specialist II
Job Summary
The Administrative Specialist II oversees the day-to-day administrative operations of the Department of Teacher Education and Learning Sciences. Supervises assigned support staff to fulfill administrative responsibilities of the department.
FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with others and drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation, accountability and mutual respect, you will find a good home here.
Job Description
Typical duties may include but are not limited to:
- Provides advanced administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and dealing with administrative problems and inquiries.
- Completes transfers, reconciles expenditure transactions, maintains internal accounting records, and other transactional duties related to fiscal administration.
- Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases.
- Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases. Assists in procedural updates and implementation.
- Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Administers appointment paperwork requirements for department employees.
- Fulfills administrative requirements for employment searches within area of responsibility.
- Arranges and coordinates travel for department staff, faculty, and incoming guests and speakers.
- Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets.
- Prepares special spreadsheet reports and presentations as needed. May prepare brochures or update department web site content.
- Provides transactional maintenance of funds and accounts for a unit or department.
Other Duties:
- Other job-related duties as assigned.
Required Qualifications
- This position requires a high school diploma and six years of full-time experience directly related to the job functions.
- Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook).
- Any appropriate combination of relevant education, experience, and/or certifications may be considered.
Preferred Qualifications
- Bachelor's Degree from an accredited institution in an appropriate area of specialization.
- Work experience in a higher education setting.
- Experience with Ellucian Banner, Workday, Cognos, and Gulfline.
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