"Administrative Specialist II - One Stop (Beebe Campus)"

GENERAL DESCRIPTION OF POSITION
Arkansas State University – Beebe, Beebe campus is currently seeking an Administrative Assistant II to support the McKay Student Center One Stop. The One Stop supports the mission and values of the college by assisting students with their educational-related expenses. The One Stop collaborates with other campus offices to serve students. The work schedule for this position will primarily include working a 7:30 am to 4:30 pm shift Monday-Friday. Some extended hours (6:00 pm, Mon-Thurs) will be required only during peak enrollment months.

This position will work concurrently with other Student Services offices in the ASU-Beebe One Stop location to assist students with enrollment processes. This position reports to the Director of Advising and Learning. The position requires excellent written and verbal communication skills, excellent interpersonal skills, and a working knowledge of Microsoft programs. It requires the ability to pay close attention to details, perform multiple tasks with frequent interruptions, solve problems, and accept and implement change. Some knowledge of the ASU-Beebe enrollment process is helpful; however, in-depth training will be provided.

ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Greet walk-in traffic, answer telephone calls, and assist visitors as needed
2. Perform administrative tasks necessary to the operation of the One Stop office, including filing, student outreach, mail processing, scanning, and maintaining office supply inventory.
3. Collaborate with the Office of Admissions, Registrar’s Office, and Cashier’s Office to ensure walk-in traffic, emails, and phone calls are managed for the One Stop location.
4. Assist students with understanding the process of submitting all necessary enrollment documents and scheduling campus tours.

Required Qualifications:
Education: High school diploma or equivalent.
Experience: 12 to 18 months related office experience and/or training.
This position serves in a high-traffic office environment that requires the ability to multi-task and work independently with strong attention to detail with minimal supervision. Strong experience in computer applications including Microsoft Office, Word, and Excel is required. Some overtime may be required.

Minimum Salary or Salary Range: $25,552

Physical Requirements:
Stand: frequently
Walk: frequently
Sit: regularly
Use hand to finger, handle, or feel: continuously
Reach with hands and arms: regularly
Climb or balance: occasionally
Stoop, kneel, crouch or crawl: occasionally
Talk or Hear: regularly
Up to 10 pounds: regularly
Up to 25 pounds: occasionally
Special vision requirements: Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focus

Background Check Statement:
This position will be subject to a pre-employment criminal, sex-offender registry background check. In cases where pre-determined, an additional financial/credit history/ background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.

ASU Beebe EEO Statement:
Arkansas State University-Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff.