Administrative Specialist III – Admissions

Bargaining Unit/Salary Range: MSEA Support Services; Level 12; Starting Salary: $20.33/hour.

Job Summary: This position provides clerical / data entry support to the Admissions Department. Primary responsibilities include uploading admissions records, entering and ensuring the accuracy of data in the student information system, recognizing and resolving data anomalies, processing mail and matching documentation to students files, preparing and disseminating correspondence, and communicating document needs/statuses with prospective and current students. Another primary task is staffing the Enrollment Center Welcome Suite, along with responding to prospective students communications.

Minimum Qualifications: An associate's degree in business management or another closely related field with one year or more of experience with administrative and secretarial support, experience in an independent role as an office assistant/manager, or closely related responsibilities is essential. Prior experience in Admissions or Higher Education is desired.

Required Knowledge, Skills, and Abilities:

• Proficient in Microsoft Office, including Word, Excel, Outlook & Teams.
• Capable of creating mail merges and using spreadsheets with basic formulas (i.e., basic arithmetic functions, insert rows, sort & data extraction).
• Ability to work in a team-centered environment, as well as work independently.
• Front-line customer service excellence must be demonstrated.
• Accustomed to providing excellent customer service to internal & external customers.
• Excellent verbal and written skills. Ability to always maintain confidential & secure data.
• Strong organizational and analytical skills; attention to detail.
• Proven ability to produce highly detailed, multi-step tasks. Demonstrated critical thinking and effective problem-solving skills.
• Energetic, positive attitude & remain calm in difficult and stressful situations.
• Ability to work independently without supervision and have problem-solving skills.

Preferred Knowledge, Skills, and Abilities:

• Previous work with students in a community college setting.
• Experience using a Student Information System (SIS).

Benefits May Include: 100% employer-paid health, dental, and life insurance for employees, Maine State Retirement, as well as a generous paid time off package (vacation, sick, and holiday time).

• Health, Dental, and Vision Insurance
• Life Insurance
• Retirement Savings
• Flexible Spending Accounts
• Living Resources (Employee Assistance Program)
• Paid Holidays
• Tuition Waivers
• Training
• 529 Education Plan MCCS Matching Grant

Application Procedure: Initial review of applications will begin on September 23, 2026, and will continue until the position is filled. To submit a complete application file, click on the EMCC Employment Opportunities link: select the position you are interested in, “Apply Now”, complete the Application, along with uploading your Cover Letter, Resume, and transcript(s). You will have an opportunity to upload these documents during the completion of the employment application. Applicants who fail to complete the full application requirements will not be considered for the position. Also include contact information for three professional references, including e-mail addresses.

Applicant must be legally eligible for employment in the United States.

Thinking About Applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If youre currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

Eastern Maine Community College (EMCC) is proud to be a Recovery Friendly Workplace. We are committed to fostering an inclusive, supportive environment that values the unique experiences and contributions of individuals from all walks of life. At EMCC, we believe in empowering all members of our community to thrive and succeed in both their professional and personal journeys.

Institutional Summary: Eastern Maine Community College offers over 30 one- and two-year programs as well as short-term and specialized training and retraining courses for business, industry, and the community. We award associate in applied science, associate in science, and associate in arts degrees; certificates and advanced certificates; and documents of completion for customized, short-term programs and courses. The 72-acre campus is located in Bangor, just a short drive from Maines scenic coast and mountains.

Eastern Maine Community College is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive and non-discriminatory environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request. For more information, please contact (207) 974-4637.

Qualifications

Minimum Qualifications: An associate's degree in business management or another related field with one year or more of experience with administrative and secretarial support, experience in an independent role as an office assistant/manager, or closely related responsibilities are essential. Prior experience in Admissions or Higher Education is desired.