Administrative Specialist III - Babb Center for Career Services

Job Details

Provides customer service, front desk coverage, and administrative support for the office. Responsible for a variety of administrative support functions which demand organization and accuracy. Provides excellent customer service with a helpful, positive attitude to students, faculty, staff, and employers.

Essential Duties and Responsibilities

• Provides administrative support including coordinating arrangements for departmental activities, workshops and special events. Maintain the Career Services activities calendar. Event planning may include scheduling meeting rooms, preparing materials, and catering.
• Receptionist duties including welcoming and assisting students and employers, answering and routing incoming calls, and scheduling appointments and meetings.
• Generating correspondence to student, graduate, and employer clients. Excellent communication skills: verbal and written.
• Complete requisitions and purchase orders in Workday for department
• Inputs and retrieves data from platforms (Navigate, Workday, Banner, Symplicity/CareerLink)
• Assists the director with the preparation of reports, weekly job lists, maintaining attendance records, and collecting data for statistical reports
• Trains and supervises Career Services student workers and monitors student worker time/schedule.
• Maintains accurate files related to the Certificate of Distinction program including progress sheets and confirmation of completion.