Administrative Specialist III - Engineering

Job Details

Type of Position: Staff - Clerical

Job Type: Regular

Institution Name: University of Arkansas at Fort Smith

Department: Smart Systems Engineering

Summary of Job Duties

Position Summary: Offers administrative, clerical and programming support to enhance and maximize the efficiency and effectiveness of the Engineering department in the College of Business and Industry. Position supports the engineering department head and faculty, assists with student success and stakeholder engagement initiatives, and maintains faculty/course information essential to the maintenance of programmatic accreditation. Specific support responsibilities include coordination of textbook adoptions, travel, and purchasing. The position reports to the Department Head of Engineering.

Qualifications

Required Education and/or Work Experience: Associate degree plus two years in an office setting

Preferred Education and/or Work Experience: Bachelor’s degree

Essential Job Duties and Responsibilities

• Performs basic reception and clerical duties (25%).
• Coordinates travel and reimbursements (15%).
• Creates and tracks departmental requisitions (15%).
• Supports faculty instructional and research needs (10%).
• Assists departmental or college leadership with the organization of programmatic accreditation, faculty, and/or assessment records (5%).
• Maintain calendar and appointment schedule for engineering department head (5%).
• Maintain departmental files, records, and logs (5%).
• Maintain inventory of office and instructional supplies. Purchase supplies as needed (5%).
• Receive and distribute mail and packages (5%).
• Participate in department or college meetings or events (5%).
• Participate in UAFS recruitment/yield events as requested (5%).

Salary Information

$31,315