Administrative Specialist III
Posting Number: SP005401P
Division/College: College of Agricultural & Life
Sciences
Department: Agricultural Education, Leadership and
Communications
Location: Moscow
Posting Context Statement:
The department of Agricultural Education, Leadership and
Communications (AELC) in CALS at the UI has two undergraduate
degree programs. One is focused on agricultural education leading
to teacher certification and the other is agricultural science,
communication and leadership which aids candidates to help tell the
story of agriculture in multiple formats. We also offer an M.S.
degree in AELC. Our students come from many states and the
department values its interaction and communication with them as
they explore opportunities for their future.
Position Overview:
The position works with a high degree of initiative to provide
advanced operational and programmatic support to visitors, students
and employees by navigating and advising others on a variety of
administrative processes, procedures and cyclical calendars of
activities critical to the operation of the unit within the broader
university. The position may serve as first point of contact for
the department while also performing administrative functions such
as researching information and solving problems for faculty, staff
and students, and providing program and/or event assistance.
Duties may include:
- Coordinate office functions and maintain office processes,
procedures, and records
Provide administrative support and coordinate activities of a
department or unit by prioritizing, directing and responding to
business matters involving university administrative functions
Respond to routine and moderately complex questions/issues
concerning unit/university policies, processes and procedures from
internal and external contacts
Support regular and non-routine meetings and events; coordinate
complex travel arrangements
Compose and distribute meeting notes and routine correspondence
or reports, such as presentations, statistical or monthly activity
reports
Maintain individual and office calendars
Utilize university systems to create, review and submit
financial documents including travel claims, purchasing card
expense reports, claim vouchers, requisitions, purchase orders and
deposit forms; may provide routine financial reports to unit
administrator
May supervise or direct the work of others
Other duties as assigned
Required Experience:
- Three years performing administrative or office support
functions
- Composing, proofing and editing a variety of business
documents, using proper grammar and punctuation as demonstrated in
application materials
- Using computer software and applications for word processing,
spreadsheets, email and internet research
Required Education:
- High School Diploma or equivalent
Required Other:
Additional Preferred:
- Providing customer service
- Using complex software (such as financial and personnel records
management systems) while completing administrative tasks
- Managing calendars and/or scheduling
- Interpreting, applying and explaining complex information such
as regulations, policies or services
- Independently solving problems and performing liaison
activities in a work setting and coordinating activities requiring
complex arrangements
Physical Requirements & Working Conditions:
Degree Requirement:
Listed degree qualification is required at time of
application
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $23.00 per hour or higher depending on education
and experience
Type of Appointment: Fiscal Year
FTE: 0.5
Full Time/Part Time: Part Time
Funding: This position is contingent upon the continuation
of work and/or funding.
A visa sponsorship is available for the position listed in this
vacancy: No
Posting Date: 08/06/2026
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants: Applications received by
August 20, 2026, will receive first consideration.
If you would like to receive a full position description, please
email Heather at hbiersner@uidaho.edu and request that one be sent
to you.
Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement: Applicants who are selected as
final possible candidates must be able to pass a criminal
background check.
To apply, visit https://uidaho.peopleadmin.com/postings/52390
The University of Idaho is an equal employment opportunity
employer, including veterans and individuals with
disabilities.
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