Administrative Specialist

Administrative Specialist

Company: New York Institute of Technology

Job Location: Old Westbury, 11568

Category: Other Administrative Positions

Type: Full-Time

Job ID: 2026-4436

Division: Student Administration & Operations

Position Type: Staff

Type: Regular Full-Time

Overview:

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.

The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university's community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.

For more information, visit nyit.edu.

NYTech's College of Osteopathic Medicine seeks an Administrative Specialist located at the Long Island (Old Westbury, NY campus).

Responsibilities:

• Assist Associate Dean with the completion of varied operational tasks, reports, correspondence/communications, surveys, document organization and on-line storage. Assist Associate Dean in the overall management/implementation/scheduling of division meetings, supplies, budgets.
• Assists the Associate Dean in the organization of student conduct cases, maintain the Maxient database for conduct cases. Arrange meetings and hearings. Ensure all records are kept correctly.
• Act as point person for all student required documents including criminal background checks, COVID-19 vaccinations, student professionalism statements.
• Monitor student status and serve as main point of contact for directed studies, leave of absences, withdrawals, requests for reinstatement.
• In relation to departmental projects, initiatives, and events: proactively compose varied email correspondence/communications to students/faculty/staff and external parties, and complete required follow-up as needed.
• Ordering/organizing/monitoring department supplies, completing required paperwork for PO's/requisitions for vendor purchases, proof reading documents, processing internal and external catering orders, maintain/organize departmental documents/files in both the physical office space as well as on departmental on-line share drives.
• Scheduling of virtual and in-person meetings/appointments (i.e. calendaring) for Associate Dean.
• Other duties/projects as assigned by Associate Dean.

Qualifications:

• A Bachelor's degree is required.
• Exceptional Computer Skills/Knowledge - Fully Proficiency in Microsoft Office and in using Google Drive. Experience in Canva and Survey Monkey a plus
• Ability to learn internal computer based platforms and new external software/platforms quickly and efficiently.
• Possesses excellent communication skills, both verbal and in writing.
• Ability to effectively complete public speaking presentations (to faculty/staff/students) as needed.
• Detailed oriented with a high degree of accuracy
• Follows comprehensive direction with ease.
• Proactive problem solver.
• Successfully works independently and collaboratively.

Other Information

New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, tuition remission, and retirement plans with employer contributions.

New York Institute of Technology is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer.

Minimum Salary
USD $45,000.00/Yr.

Maximum Salary
USD $50,000.00/Yr.