Job Title: Administrative Specialist (The Collegiate School at Panama City Campus)
Location: Panama City, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 63560
Department
FSU Collegiate School | Panama City
The Collegiate School at FSU Panama City is a developmental research laboratory charter school associated with the College of Education, Health and Human Sciences (Anne's College) at Florida State University. In this capacity, TCS serves as a center for innovative instructional programming, research and program evaluation, and professional development solutions for the educational community. TCS will begin its fourth year of operation in August 2026, with grades 9-12.
The mission of The Collegiate School at Florida State University, Panama City, is to provide rigorous academic studies and career development for students who aspire to meet the ever-changing and complex workplace demands of the 21st century. Resources and expertise available through Florida State University and the local community will prepare students to thrive in the competitive global market as they identify and pursue career goals through academic and career training.
Responsibilities
- Assists the Business Manager with reconciliations. Monitors information maintained in the internal accounting system for accuracy and compliance. Serve as the primary contact for procurement, purchasing, and contract management.
- Oversees revenue collection, deposits, and accounts receivable activities. Assists the Business Manager with data collection and reporting for TCS School Board Financial meetings and annual financial audit.
- Serves as P-card proxy and Procurement Representative to ensure the propriety of the payments, compliance with prompt payment and other applicable laws, policies, and procedures of the State of Florida and FSU. Creates ePRFs when applicable for vendor payments.
- Serves as the school HR and Payroll Representative, ensuring proper approval of and payment of personnel in accordance with university, state, and federal requirements.
Qualifications
A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
Preferred Qualifications
- Experience with managing budgets, procurement, contracts, or office operations.
- Strong organizational, communication, and interpersonal skills.
- Proficiency with Mircosoft Office Suite.
- Familiarity with university policies, Foundation operations, or event coordination.
- Proficiency with content management systems and/or Adobe Creative Suite
Helpful
The Collegiate School at Florida State University, Panama City (TCS) seeks a compelling, innovative, engaging, and enthusiastic Administrative Specialist. We invite applications for this full-time position, starting this fall. This Administrative Specialist will join The Collegiate School at FSU Panama City, in its fourth year of operation, with the mission of providing collegiate studies and career readiness to students in the Bay County area.
Contact Info
Debbi Whitaker, Director - The Collegiate School at FSU Panama City
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about Florida State University and our campuses.
Anticipated Salary Range
Starting at $40,910, commensurate with education and experience.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an A&P position.
This position requires successful completion of a criminal history background check, including a fingerprint-based screening via AHCA's Clearinghouse pursuant to Section 1012, Florida Statutes, for positions in a FSU Developmental Research School or Section 409.175, Florida Statutes, for positions in a Childcare or Summer Camp position. Visit the AHCA Clearinghouse Screenings webpage for more information.
The position will begin in Fall 2026.
This position will be on campus at FSU Panama City in Panama City, Florida.
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.