reports can be developed and disseminated in a timely fashion, and that gift officers have the needed administrative support to focus their energy on raising funds to support their many faculty members.

The Administrative Supervisor will provide administrative support and perform general office management duties necessary for the efficient operation of an office or program. This position has essential responsibility for supervising two or more staff with hiring and performance management authority. The Administrative Supervisor may also play a role in fiscal and budget management for the assigned area. The responsibilities of this role require significant collaboration and coordination with others.

Specific Duties & Responsibilities:

• Act as a lead, and plan, support, and organize daily activities of the office or program.
• Supervise employment for two or more staff, including hiring, performance management and oversight of the assigned team.
• Exercise independent judgment in the resolution of administrative problems.
• Make recommendations for new policies, processes, and procedures and oversee the implementation of changes.
• Manage team or individual calendars; plan and schedule meetings and coordinate associated logistics.
• Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.
• Ensure accuracy and compliance with approved budget.
• May represent department management in appropriate circumstances within the scope of the position’s responsibility and purview.
• Independently develop and manage complex and key administrative projects (databases, reports, office workflow, records control, course materials).
• Coordinate purchasing processes; process various department bills and reconcile accounts.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and staff high level meetings. Record and draft minutes; monitor and follow-up on action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• May serve as the liaison or office contact with facilities or other service providers.
• Identify and resolve administrative problems and issues.
• Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).
• Develop and recommend administrative processes/procedures to ensure efficiency in general office operations; interpret and communicate operating policies.
• Develop and produce reports.
• May assist with the preparation of presentations.
• Assist with planning special events/functions, including workshops, conferences, etc.
• May perform some non-routine and confidential administrative functions, as needed.
• Coordinate work assignments of students and/or temporary office support, as needed.
• Coordinate preparation, set up and logistics for department/office events/functions.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Five years of progressively responsible administrative experience, including some lead or supervisory experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Technical Qualifications & Specialized Certifications:

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.

Technical Skills & Expected Level of Proficiency:

• Budget Management: Advanced
• Financial Administration: Advanced
• Office Procedures: Authority
• Oral and Written Communications: Advanced
• Organizational Skills: Advanced
• Operational Oversight: Authority
• Process Improvement: Advanced
• Workflow Management: Authority

Classified Title: Administrative Supervisor
Job Posting Title (Working Title): Administrative Supervisor
Role/Level/Range: ATO 40/E/03/OF
Starting Salary Range: Minimum: $45,343 - Maximum: $78,624 (targeted salary: $72,000; commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday, 8:30am - 5pm
FLSA Status: Exempt
Location: Johns Hopkins Medicine and University Institutions
Department name: 10003229-SOM Admin FJHM Medicine
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

reports can be developed and disseminated in a timely fashion, and that gift officers have the needed administrative support to focus their energy on raising funds to support their many faculty members.

The Administrative Supervisor will provide administrative support and perform general office management duties necessary for the efficient operation of an office or program. This position has essential responsibility for supervising two or more staff with hiring and performance management authority. The Administrative Supervisor may also play a role in fiscal and budget management for the assigned area. The responsibilities of this role require significant collaboration and coordination with others.

Specific Duties & Responsibilities:

• Act as a lead, and plan, support, and organize daily activities of the office or program.
• Supervise employment for two or more staff, including hiring, performance management and oversight of the assigned team.
• Exercise independent judgment in the resolution of administrative problems.
• Make recommendations for new policies, processes, and procedures and oversee the implementation of changes.
• Manage team or individual calendars; plan and schedule meetings and coordinate associated logistics.
• Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.
• Ensure accuracy and compliance with approved budget.
• May represent department management in appropriate circumstances within the scope of the position’s responsibility and purview.
• Independently develop and manage complex and key administrative projects (databases, reports, office workflow, records control, course materials).
• Coordinate purchasing processes; process various department bills and reconcile accounts.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and staff high level meetings. Record and draft minutes; monitor and follow-up on action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• May serve as the liaison or office contact with facilities or other service providers.
• Identify and resolve administrative problems and issues.
• Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).
• Develop and recommend administrative processes/procedures to ensure efficiency in general office operations; interpret and communicate operating policies.
• Develop and produce reports.
• May assist with the preparation of presentations.
• Assist with planning special events/functions, including workshops, conferences, etc.
• May perform some non-routine and confidential administrative functions, as needed.
• Coordinate work assignments of students and/or temporary office support, as needed.
• Coordinate preparation, set up and logistics for department/office events/functions.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Five years of progressively responsible administrative experience, including some lead or supervisory experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Technical Qualifications & Specialized Certifications:

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.

Technical Skills & Expected Level of Proficiency:

• Budget Management: Advanced
• Financial Administration: Advanced
• Office Procedures: Authority
• Oral and Written Communications: Advanced
• Organizational Skills: Advanced
• Operational Oversight: Authority
• Process Improvement: Advanced
• Workflow Management: Authority

Classified Title: Administrative Supervisor
Job Posting Title (Working Title): Administrative Supervisor
Role/Level/Range: ATO 40/E/03/OF
Starting Salary Range: Minimum: $45,343 - Maximum: $78,624 (targeted salary: $72,000; commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday, 8:30am - 5pm
FLSA Status: Exempt
Location: Johns Hopkins Medicine and University Institutions
Department name: 10003229-SOM Admin FJHM Medicine
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm