Posting Number: req26938
Department: Orthopedic Surgery
Location: Tucson Campus
Address: Tucson, AZ USA
Position Highlights
This is an exciting opportunity to provide administrative support to the College of Medicine's Department of Orthopedic Surgery. This position will support the department's research and clinical faculty and and assist with the routine day-to-day activities. The ideal candidate will possess excellent organizational skills, be able to multitask in a fast-paced environment, have excellent written and verbal communication skills, and possess a professional demeanor. Also, the incumbent should be…
able to maintain sensitivity with confidential information, and possess computer proficiency in Microsoft Word, Excel, and Outlook.
Visa sponsorship is not available for this positions.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
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Duties & Responsibilities
- Provides general administrative duties including front desk coverage, triaging of phones and mail, ordering supplies for Department.
- Provides guidance and assistance to students, faculty and administrators as needed for copies, researching and editing and exchange of information.
- Provides meeting/calendar organization and coordination for faculty and staff.
- Provide cross coverage for existing administrative staff.
- Assist with onboarding/offboarding. Assists with preparing and organizing paperwork, updating records, maintaining checklists, and communicating basic information to employees and staff.
- Assist with coordinating meetings and securing venues for meetings and other duties similar in nature.
- Attend meetings and take notes. Cascade meeting notes to attendees and create and follow up on actionable items.
- Submit/process travel arrangements and reimbursements and assisting with PCard processing. (Both University and Banner reimbursements process).
- Coordinating amongst research and clinical faculty and overlapping project and scheduling coordination.
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications
- High school diploma or high school diploma equivalency is required.
Preferred Qualifications
- Prior administrative experience is preferred, but not required.
FLSA: Non-Exempt
Full Time/Part Time: Part Time
Number of Hours Worked per Week: 20
Job FTE: .5
Work Calendar: Fiscal
Job Category: Organizational Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $16.50 - $20.63
Compensation Type: hourly rate
Grade
3
Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
OC1
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for Candidates
Veronica Rangel veronicagrangel@arizona.edu and
Robert Pulver rpulver@ortho.arizona.edu
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
Special Instructions to Applicant
Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.
Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.