Department: 101010 - Baseball

Location: Raleigh, NC

Essential Job Duties:
The Administrative Assistant, located within the Baseball offices at Doak Field at Dail Park, provides essential administrative support to the Baseball, Men's Tennis, and Women's Tennis programs. This role helps keep daily operations organized and running smoothly while serving as a welcoming and responsive resource for coaches, staff, student-athletes, families, and visitors.

The Administrative Assistant supports a variety of administrative and operational needs, including processing travel expenses and reimbursements, reconciling P-Card transactions, maintaining coaches' calendars, organizing files and informational materials, and assisting with Teamworks. The position also supports recruitment efforts through data entry and helps coordinate travel arrangements and itineraries for recruits.

As a key point of contact for the Baseball and Tennis programs, this position responds to inquiries from players, parents, alumni, fans, NCAA and ACC officials, media, and members of the public. The Administrative Assistant answers phones, assists visitors, and helps connect coaching staff with the Athletics Department, University partners, support units, and external stakeholders.

Duties:
As Administrative Assistant, responsibilities include, but are not limited to:

• Reconcile P-Card transactions for Baseball and Tennis staff.
• Coordinate scheduling, memos, and communications for Baseball and Tennis staff.
• Provide support with Teamworks software.
• Assist with travel arrangements and itineraries for recruits.
• Assist with coaches' travel arrangements and program budget management.
• Support the planning and coordination of banquets and other program events.
• Perform other duties as assigned by coaches and administration.

If you are an organized, dependable professional who enjoys supporting teams and creating a positive experience for others, we invite you to apply. This is an opportunity to support the day-to-day success of NC State Baseball and Tennis by providing administrative support, maintaining recruiting information, coordinating recruiting visits, and serving as a welcoming resource for coaches, student-athletes, families, alumni, and campus partners.

Other Work/Responsibilities:
As Administrative Office Assistant, additional responsibilities may include:

• Assist with daily data entry and maintenance of the Blue-chip Recruiting database.
• Serve as a point of contact for current player families and assist with alumni communications.
• Assist with the management and coordination of official and unofficial recruiting visits.
• Perform other duties as assigned by coaches and administration.

Minimum Experience/Education:
High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Required Qualifications:

• Prior administrative support experience in Collegiate or Professional Athletics required.
• Must be familiar with the Microsoft Office Suite and have some database management experience.

Preferred Qualifications:

• Experience supporting administrative operations in a collegiate or professional athletic setting
• Familiarity with event planning and coordination.
• Proficiency with database management, data entry, and maintaining accurate records.
• Knowledge of administrative, scheduling, travel, or team management software.
• Ability to effectively support coaches, staff, student-athletes, families, and external stakeholders.

Required license or certification:
n/a

Position Number: 00061882

AA/EEO Statement:
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.