"Administrative Support Associate - Washington County"

Job Summary

This position will be housed in Chatom, AL. This is a limited-term, full time position. Continuation of this position is contingent on continued funding. The Alabama Cooperative Extension System (ACES/AAES) is excited to announce the recruitment for an Administrative Support Associate I/II in Washington County. This role provides essential services, advice, and assistance with administrative, financial, and clerical tasks, as well as other support for programs at the Washington County Extension Office.

Essential Functions

• Performs multiple duties which are a mix of administrative and clerical in nature, which may include but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing/ordering supplies, and website maintenance.
• Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting and financial tasks.
• Advises staff, students, administrators, and clients of standard policies or procedures.
• Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of manager, director, or department head.
• Manipulates and prepares data and other information, databases, or reports using a computer.
• May perform some administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash, checks, and other negotiable items, preparation of reports, documents, and presentations, or coordination of complex projects or events.

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Minimum Qualifications

Level I: High school diploma or equivalent and 2 years experience in clerical and administrative support services.

Level II: High school diploma or equivalent and 4 years experience in clerical and administrative support service, including at least 2 years at the preceding level or equivalent. Substitutions Allowed for Experience: Graduate degrees may be accepted in lieu of experience.

Minimum Skills and Abilities

Knowledge of office rules, procedures and operations that require previous training and experience to perform.

Desired Qualifications

Proficiency with computers and software programs including Windows, Microsoft Office, Word, Excel, PowerPoint, Access and other similar programs is essential. Experience and knowledge of Quicken, ADOBE and publisher software; experience updating websites and the utilization of social media in the workplace and skilled with multi-tasking are highly desirable.

Salary Range

$33,150-$49,890

Job Category

Administrative

City position is located in

Chatom

State position is located

AL