Administrative Support Assocoate

Overview

This position will be housed in Evergreen, AL.

The Alabama Cooperative Extension System (ACES/AAES) is excited to announce the recruitment for an Administrative Support Associate I/II in Conecuh County. This role provides essential services, advice, and assistance with administrative, financial, and clerical tasks, as well as other support for programs at the Conecuh County Extension Office.

Responsibilities

• Performs multiple duties which are a mix of administrative and clerical in nature, which may include but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing/ordering supplies, and website maintenance.
• Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting and financial tasks.
• Advises staff, students, administrators, and clients of standard policies or procedures.
• Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of manager, director, or department head.
• Manipulates and prepares data and other information, databases, or reports using a computer.
• May perform some administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash, checks, and other negotiable items, preparation of reports, documents, and presentations, or coordination of complex projects or events

Qualifications

Level I: High school diploma or equivalent. 2 years of experience in clerical and administrative support services.

Level II: High school diploma or equivalent. 4 years of experience in clerical and administrative support services.

Substitutions allowed for Experience: When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Desired Qualifications: Proficiency with computers and software programs including Windows, Microsoft Office, Word, Excel, PowerPoint, Access and other similar programs is essential. Experience and knowledge of Quicken, ADOBE and publisher software; experience updating websites and the utilization of social media in the workplace and skilled with multi-tasking are highly desirable.