Administrative Support Coordinator II / Campuswide (POOL)

California State University, San Bernardino

Job no: 545231

Work type: Staff

Location: Southern California|San Bernardino - San Bernardino Campus

Categories: Bargaining Unit|Unit 7 - CSUEU - Clerical and Administrative Support Services, Job Search Category/Discipline|Administrative, Appointment Type|Temporary, Time Basis|Full Time, Time Basis|Part Time

Administrative Support Coordinator II / Campuswide (POOL) POOL will be utilized to fill Emergency Hire positions (up to 180 days, all permanent positions must go through the competitive recruitment process.)

Job Summary:

Under general supervision, Administrative Support Coordinator II's independently coordinate the entire clerical and administrative support functions and/or performance of secretarial and administrative work in a large/complex academic, administrative or program office, and/or in a higher-level administrative office. Administrative work often involves evaluation and recommendations related to operational and procedural matters. The incumbent will be responsible for the following job duties:

• Incumbents may plan and execute large scale, complex projects with broad, visible impact that involve coordination with other departments.
• Incumbents identify project needs, outline detailed plans, initiate, and coordinate projects and delegate work.
• Incumbents coordinate projects through initiation, execution, implementation, and evaluation.
• Incumbents set priorities for support staff and are fully accountable for workflow and completion of work for the assigned support staff.
• Incumbents lead work direction, training, and guidance to others; assist with work unit staffing decisions and input for performance evaluations.
• Incumbents will interact with highest levels within and outside the university, often in sensitive interpersonal situations.
• Perform other related duties as assigned.

This pool will be used to notify interested applicants when new Clerical and Administrative opportunities become available. Sign up here to indicate your interest in full-time/part-time temporary or emergency hire roles (up to 180-day appointments).

Minimum Qualifications: Required Education and Experience

High School diploma or its equivalent AND five years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications

• If typing/keystroke skills are required, a keystroke speed of 50 C.W.P.M. is necessary.
• A thorough mastery of English, grammar, spelling, and punctuation.
• Must possess experience in using office software packages, technology, and systems.
• Must have the ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist, along with the ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
• Must possess the ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas, along with the ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
• Must have the ability to perform business math, analyze budgetary data, and make accurate projections, along with the ability to effectively write and present own reports.
• Must possess the ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations, along with the ability to use negotiation and persuasion skills to achieve results and expedite projects.
• Must have the ability to work cooperatively with a diverse campus community of people.

Preferred Qualifications:

A thorough knowledge of office systems and the ability to use a broader range of technology, systems, and software packages is preferred.

Compensation:

Classification: Administrative Support Coordinator II

Compensation: The salary range for this classification is $3,864.00 to $6,072.00/month.

The hourly range for this classification is $22.29 to $35.03.

Salary schedule details

The salary offered will take into account internal equity and experience among other factors.

Position Information:

Work status: Full-time, Part-time, Temporary, Hourly, On-Call, Intermittent "Non-exempt" positions.

Schedule: To be arranged by hiring department.

A pool of qualified candidates will be established for current and future vacancies. Qualified applicants will be kept active from January 1, 2025, through December 31, 2025.

This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check, Driver's License Check, Mandated Reporter, Campus Security Authority, I-9 requirements, Statement of Commitment to Diversity.