Job Description

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you've come to the right place. Learn more: https://www.csun.edu/about-csun.

Major Duties

Under general supervision, the Administrative Support Coordinator provides administrative coordination and clerical support, serves as the first point of contact, and coordinates essential team and project logistics. Responsibilities include:

• Organizes and maintains both online (e.g., myCSUNbox, Qualtrics) and physical filing systems.
• Records, edits, and distributes formal meeting minutes for CARE meetings.
• Initiates and monitors financial transactions such as eTravel claims, chargebacks, and requisitions.
• Coordinates the student assistant hiring and separation process including onboarding documentation and background check processing.
• Responds to phone and email inquiries with professionalism and discretion; triages and routes inquiries appropriately.
• Performs other duties as assigned.

*NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/lnr51jpwf9sogln4nkos1ig9mkhp0929

Qualifications

• Equivalent to four (4) years of full-time, general office clerical and administrative support experience that has provided the applicant with the knowledge and abilities listed.
• Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis.

Knowledge, Skills, & Abilities

• Ability to perform administrative and clerical tasks including coordinating workflows, maintaining organized filing systems (digital and physical), preparing financial transactions, monitoring budgets, recording and distributing meeting minutes, and coordinating hiring and onboarding processes.
• Ability to provide professional and welcoming customer service in a front-office setting, including greeting visitors, responding appropriately to inquiries via phone and email, providing accurate information, and effectively resolving concerns or directing them to appropriate staff.
• Skill in effectively communicating, interacting, and building relationships with a diverse range of stakeholders such as students, faculty, staff, external vendors, and governmental agencies, to facilitate efficient workflow, problem-solving, and successful coordination of administrative activities and special events.
• Skill in coordinating team support activities and managing multiple administrative projects simultaneously, including preparing meeting materials, compiling detailed reports, maintaining accurate data records, and effectively organizing information to ensure timely completion of departmental activities and projects.

Pay, Benefits, & Work Schedule

The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. Classification: Admin Support Coordinator / 1035 / grade 1. The anticipated HIRING RANGE: $1932 (part time equivalent). The salary range for this classification is: $1932 (part time equivalent) - $3036 (part time equivalent) per month. HOURS: Part Time; 20 hours per week; Monday through Friday. This is a Temporary position; end date to be determined. The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs.

General Information

Applications received through August 21, 2025, will be considered in the initial review and review of applications will continue until position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers. The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is set forth in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.

To apply, visit https://careers.pageuppeople.com/873/nr/en-us/job/549893/administrative-support-coordinator.