Posting Number: req26920
Department: Administration and Athletics
Location: Tucson Campus
Address: 1 National Championship Drive, Tucson, AZ 85721 USA
Position Highlights
The Athletics Department is dedicated to excellence in collegiate sports, building a modern model of intercollegiate athletics fostering integrity, innovation, and student-athlete success.
The University of Arizona's Athletics Department invites you to apply for the role of Administrative Support Professional I. This position performs a variety of complex and confidential administrative support functions for the Vice President and Director of Athletics and senior leadership. Supervises and manages the central office, coordinate executive communications and scheduling, and support internal and external stakeholders.
This position requires the ability to work a flexible schedule, including nights, weekends, and travel as needed.
Visa sponsorship is not available for this position.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities
- Execute daily operational and administrative tasks under supervision to support department leadership and the department.
- Schedule and coordinate meetings, events, and logistics, including room reservations and preparation of materials.
- Facilitate effective communication within the department and with university colleagues, students, and external partners by routing inquiries and providing routine information.
- Maintain calendars; make travel arrangements; prepare correspondence, documents and presentations; meeting minutes and other administrative duties.
- Prepare, format, and proofread correspondence, reports, presentations, and other documents, ensuring accuracy and compliance with university standards.
- Maintain organized electronic and physical filing systems for records, correspondence and reference materials, ensuring efficient retrieval and proper archiving.
- Track departmental expenditures and assist with purchasing, reimbursements, and invoice processing according to university policies, report discrepancies to supervisors.
- Collects, analyzes and maintains budget, project, program or operational data and prepare reports.
- Maintain inventory of office supplies and coordinate maintenance of
office equipment to ensure smooth daily operations. - Assist with administrative tasks and logistics for
department initiatives, meetings, and events led by Department Heads, including
gathering, compiling, and verifying information for memos, reports, and
presentations. - Support project logistics, including timeline tracking and
material preparation. - Coordinates and collaborates on special projects.
- Perform general office support, contribute to team goals,
and support the successful completion of department projects and
responsibilities. - Budget accountability.
- Additional duties as assigned.
Knowledge, Skills and Abilities:
- Excellent verbal and written communications skills.
- Ability to multitask with frequent interruptions.
- Ability to maintain confidentiality and work effectively
under time constraints. - Ability to initiate, lead, and support value-added projects.
- Meticulous attention to detail.
- Fosters a collaborative work environment through respectful and effective communication.
- Strong organizational skills, including the ability to plan,
prioritize, and successfully manage multiple concurrent projects. - Ability to develop and maintain positive interpersonal
relations. - Ability to communicate effectively with individuals at all
organizational levels and project a positive and professional attitude.
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications
- Bachelor's degree or equivalent advanced learning attained through experience required.
- 1 year of relevant work experience is required.
FLSA: Non-Exempt
Full Time/Part Time: Part Time
Number of Hours Worked per Week: 20 + nights and weekends
Job FTE: .50
Work Calendar: Fiscal
Job Category: Organizational Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: Depends on Experience
Compensation Type: hourly rate
Grade
7
Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
PC1
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for Candidates
Morgan Domenick mbdomenick@arizona.edu
Open Until Filled: Yes
Documents Needed to Apply: Resume, Cover Letter, and One Additional Document
Special Instructions to Applicant
Please submit Resume, Cover Letter, and the answers to the following questions as the Additional Document. Thank You.1. Describe your knowledge and understanding of NCAA and Big 12 rules and regulations, as they pertain to recruitment and regulations.
2. Please list below any experience you have had since 2015 with high school or college student-athletes. This includes working or volunteering in any capacity with a high school, AAU, sports club, junior college or 4-year institution student-athlete, athletics team or department.
3. Applicants for this position are subject to the following NCAA Bylaws 11.4.2, 11.4.2.1, 11.4.2.2, 11.4.3, 11.4.3.1, 11.4.3.2, 11.4.4, 11.4.4.1, and 11.4.4.2. You may be asked about these Bylaws in an interview, and you may be asked to sign a future affirmation confirming the same prior to or upon your employment by The University of Arizona, if you are selected for employment. Do you understand that by submitting your application for employment, you are affirming that you have read these Bylaws, and that such Bylaws would not preclude your employment by The University of Arizona?
4. Are you the parent, coach, relative or guardian of a prospective student-athlete (i.e., student in 9-12 grade or 7-12 grade for men's basketball or junior college student) in the sport of men's basketball, women's basketball or football or have any other type of association with any prospective student-athlete in the sports of men's basketball, women's basketball or football? If yes, please explain.
5. Is your potential employment within the athletic department conditioned upon the enrollment of any prospective student-athlete (i.e., student in 9-12 grade, 7-12 grade for men's basketball or junior college) in the sport of men's basketball, women's basketball or football? If Yes, please explain.
6. Do you understand that failure to disclose any information related to your affiliation with a prospective student-athlete (student in 9-12 grade, 7-12 grade for men's basketball or junior college) in the sports of football, men's basketball, or women's basketball might render your application ineligible for consideration?
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.