"Administrative Support Professional I - Physics"

Administrative Support Professional I - Physics

Company: The University of Arizona

Job Location: Tucson, 85724

Category: Administrative Assistants

Type: Full-Time

Posting Number: req23944

Department: Physics

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The University of Arizona's Department of Physics invites you to apply to the role of Administrative Support Professional I. The Administrative Support Professional I will support the Department of Physics and the Department Head by performing general administrative functions and providing assistance with various tasks. The incumbent will be responsible for administrative support, which includes daily departmental operations, internal/external communication needs, event planning, faculty affairs, and the department of Physics' Microcampus Program.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Provide high-level administrative support to the Department Head of Physics, contributing to the smooth and efficient operation of daily activities. This may include coordinating meetings, facilitating communications with faculty, staff, and students, managing department documents (mostly on-line), and participating in regular meetings to discuss operations and plans.
• Support internal and external communication needs of the department, including the development and maintenance of documents and on-line social media, website updates, and alumni connections.
• Support and oversee the management of the Promotion & Tenure Process and Annual Faculty Evaluations, including data collection from and to faculty members, committees, and college representatives.
• Provide administrative support for Physics Department Microcampus at HeBei University of Technology (HEBUT), including exchange programs, student and global professor support, as well as support to the Director of HEBUT program.

Knowledge, Skills, & Abilities:

• Strong communication skills.
• Skill in computer applications and office software (i.e. Word, Excel).
• Strong organization and time management skills.
• Ability to multitask at various times.

Minimum Qualifications

Bachelor's degree or equivalent advanced learning attained through professional level experience and a minimum of one year of relevant work experience, or equivalent combination of education and work experience.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $25.50 - $31.88

Compensation Type: hourly rate

Grade 7

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level PC1

Job Family Administrative Support

Job Function Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Shufang Su, Department Head

shufang@arizona.edu

520-621-5540

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

Finalists will be asked to provide professional references later in the recruitment process.

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.