Administrator

Job Description:

Te Kura Aronukurangi | School of Earth and Environment

Located in Ōtautahi | Christchurch, Aotearoa | New Zealand

• 5 weeks annual leave +5 days university holidays
• Salary - $67,843 - $72,000 p.a., based on skills and experience
• Permanent position, 37.5 hours per week

Kia hiwa rā, kia hiwa rā!
He hiahia, he pūkenga nōu ki te mahi a te Administrator? Nāia te pōwhiri nā Te Whare Wānanga o Waitaha kia tono mai i te tūranga nei.

Āu Mahi | What You Will Do

You will provide high-quality administrative and personal support to the Head of School while ensuring the smooth day-to-day operation of the school. Your role will be varied and hands-on, including managing the Head of School’s diary and inbox, coordinating meetings and acting as committee secretary, and supporting school-wide processes and events.

Daily, you will be the first point of contact at reception, managing enquiries through a shared inbox, coordinating room and equipment bookings, arranging travel, and supporting school functions and catering. You will maintain school webpages, assist with thesis collections, and ensure information, records, and communications are accurate and up to date.

Mōu | Who You Are

You are a proactive, personable, and highly organised administrator who thrives in a front-facing role and can confidently work independently while managing multiple priorities. The role involves handling sensitive and confidential information, so a high level of discretion and integrity is essential. You will be able to demonstrate experience in:

• At least 4-5 years’ experience in business-related administration, including Personal Assistant support, in large organisations, preferably in tertiary education provider
• Strong experience in a front-facing, customer-focused role supporting staff and stakeholders
• Advanced experience of meeting and minute taking protocols
• Experience in planning and prioritise workload, working under pressure to meet deadlines and manage various demands
• Advanced knowledge and experience in all Microsoft Office Programmes
• Demonstrated experience coordinating events, functions, or operational activities
• An alignment with our organisation's values and culture, promoting a positive and inclusive work environment.

Mahi Ngātahi | Who You Will Work With

You will work closely with the Head of School, academic staff, and the wider administration team. You’ll also engage regularly with students, visitors, contractors, and internal service teams, building strong relationships across the University.

Ngā Painga o UC | Why UC

At UC, being part of our team means more than just a job. We are committed to supporting our kaimahi | staff’s career and wellbeing with benefits designed to help our kaimahi grow and feel connected, supported and valued.

UC’s Benefits approach is shaped by Ngā Uara | Our Values Whanaungatanga, Tiakitanga, and Manaakitanga. They are designed to be relevant, support and inspire our people, they include:

• 5 weeks annual leave +5 days university holidays
• UC Parental Leave (up to 9 weeks paid) + 26 weeks Government paid parental leave and onsite childcare facility
• generous employer contribution to superannuation (up to 6.75%)
• flexible working arrangements
• professional development and study opportunities
• supportive working environment
• a wide range of retail discounts across shopping, entertainment and travel
• on-campus staff discounts including UC RecCentre
• living in revitalised Ōtautahi | Christchurch, Aotearoa New Zealand
• a unique working environment in a beautiful campus with access to UC facilities such as UC RecCentre and Staff Club at discounted rates plus onsite cafés and eateries, and more.

For more information, please visit us: https://www.canterbury.ac.nz/about-uc/work-at-uc/benefits-working-uc

For more information about Te Whare Wānanga o Waitaha | University of Canterbury, please visit https://www.canterbury.ac.nz/

The closing date for this position is: 15 April 2026 (midnight, NZ time)*Please note, applications will be reviewed as they are received, and interviews may take place before the close date.*

Pēhea te tono mai | How You Apply

Applications for this position must be submitted via our careers website and should include a cover letter and resume.

Please note, we do not accept applications by email, however we are happy to answer your queries in relation to the application process, please forward these to WorkatUC@canterbury.ac.nz

You must have Aotearoa New Zealand or Australian citizenship/permanent residency to be considered for this role.