Admissions Advisor / Associate Admissions Advisor

Overview of position

The TUJ Undergraduate Admissions Office is responsible for reviewing and processing all applications to the TUJ undergraduate programs. The main operations are sending out admission decisions on a rolling basis, accurately entering and maintaining data in various information systems, and ensuring the smooth flow of student information between departments. TUJ is looking for a detail-oriented individual to join the admissions team as an Admissions Advisor or Associate Admissions Advisor. This position offers an exciting opportunity to contribute to the growth and success of Temple University Japan's admissions office. The selected candidate will receive fast-paced on-the-job training (OJT). Although the office generally operates remotely, the Admissions Advisor / Associate Admissions Advisor is expected to complete onboarding and initial training in-person on campus during the first few months of employment. The selected candidate must also work closely with other admissions team members during the same working hours, and occasional on-campus attendance will also be required. Accordingly, the selected candidate must reside in Japan’s Kanto region.

Primary Responsibilities

• Process admissions applications and transfer credit evaluations in the school systems (Slate, Banner, u.achieve, etc.)
• Work on reducing turnaround time of application reviews
• Check and process updated or final transcripts from newly admitted and enrolled students
• Collaborate with the director and the other team members to optimize the use of technology and AI for admissions processes and reports
• Update student data that is not automated yet in the school systems
• Handle inquiries and requests from the relevant offices including the Admissions Counseling Office, Academic Advising Center, and Office of Student Services and Engagement regarding admissions policies, application review procedures and transfer credit evaluations
• Conduct matriculation reviews for conditionally admitted students
• Update digital reference files for future use
• Assist in data analysis when necessary
• Consult with Main Campus Admissions for cases or policies when necessary

Qualifications & Experience

• Bachelor's degree or higher
• Fluent in English and Business Level Japanese (oral and written)
• A graduate from a U.S. university or familiarity with the U.S. and/or international higher education systems
• 2-3 years working experience in higher educational institutions
• Experience with student information systems (experience with Slate is a plus)
• A history of commitment to accurate data entry and record-keeping in a time-sensitive working environment
• Strong computer skills and knowledge in Microsoft Word, Excel, and CRM
• Excellent research skills
• Friendly, professional and detail-oriented

Preferred Qualifications & Experience

• Familiarity with multiple student information systems (e.g., Banner, Slate, u.achieve, or others)
• Experience in higher education admissions or related administrative roles
• Experience collaborating with student recruiters and academic or student services offices.