Admissions and Events Coordinator

Working in close collaboration with the Assistant Director of Administration, the Admissions and Events Coordinator oversees the Department of City and Regional Planning (CPLN) and the Master of Urban Spatial Analytics (MUSA) Program events and programming, and any administrative support associated with these. The specific responsibilities include: assisting with the department's admissions process by triaging and tracking applicants and ensuring that applications are complete, serving as the department's ambassador to interested and admitted students, developing and implementing the department's social media plan, including developing social media content and posting it on various platforms, organizing and coordinating studio travel and reviews and coordinating the Moelis Scholars Program.

Job Responsibilities

• Work with Department Chair, Assistant Chair, and School Admissions Department on analysis and initial review of applications and supporting materials. Conduct initial triage of applicants and determine whether applications are complete or if more material is required. Coordinate student visits and serve as the direct contact with students throughout the admissions process. Develop and maintain ranked spreadsheets for accepted applicants. Maintain departmental admissions and financial aid records.
• Work with the Department Chair, MUSA Program Chair, and Assistant Director of Administration to program Orientation activities, Department Lectures, Department social events. Responsibilities include booking travel, promotion of events, scheduling of spaces, processing limited engagement fees, and ordering food.
• Develop and implement the department's social media plan, including developing social media content and posting it on various channels (e.g. Facebook and Twitter), work with students on content and updating the departmental website.
• Provide financial support to the Assistant Director of Administration and Department Chair by processing reimbursements, submitting purchase orders, tracking expenses, and booking travel for events.
• Serve as program ambassador for prospective students, assisting in visit coordination and appointment scheduling. Serve as the point person for interested students who contact the Department. Maintain departmental CRM system and provide outreach and visibility materials to departmental stakeholders and industry experts.
• Work with the Assistant Director of Administration and Studio Instructors to coordinate and plan studio travel and reviews. Includes booking airfare, ground transportation; coordinating trip registration; organizing review spaces and technology.
• Other duties and responsibilities as assigned.

Qualifications

Required: High School and 5 to 7 years of administrative experience or equivalent combination of education and experience. Computer proficiency (Windows, Word, Excel). Attention to detail, ability to multi-task, excellent organizational skills and effective communication skills. Sound professional judgement and ability to exercise discretion in working with confidential and/or sensitive matters required.

Preferred: Bachelor's degree and 3 to 5 years of experience. Experience with social media. BEN Financials training in Inquiry, Requisitioner, and Journals. Proficient in Pennant systems and student records. Proficient web skills. Knowledge of University policies and procedures.