"Admissions Coordinator"

Under close supervision, supports UCR School of Medicine admissions and recruitment by providing front-line advising to prospective applicants, preparing and evaluating admissions files for completeness and basic eligibility, and advancing applications through defined workflow. Assists with planning, coordination, and execution of recruitment activities, applicant interviews, and school events; prepares admissions materials and routine communications across phone, email, in-person, and virtual channels. Provides co-advising and file review support for the Early Assurance Program and helps assemble program materials and logistics. Generates basic reports on applicant data and status, interprets straightforward trends for staff and leadership, and maintains strict confidentiality in alignment with FERPA/HIPAA. Works collaboratively with staff, faculty, and external partners to meet timelines and service standards; escalates complex cases and does not make independent admissions decisions. Occasional evenings/weekends and limited travel may be required for recruitment and student affairs events.

The full salary range for the Admissions Coordinator is $53,100 - $89,700 annually. However, the expected hiring range for this position is up to $71,400 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Requirements:

• Educational Requirements: Bachelor's degree in related area and/or equivalent experience/training. Required.
• Experience Requirements: 0 - 1 years of related experience. Required. Experience in effectively advising and counseling students. Preferred. Experience working within a LCME accredited School of Medicine. Preferred.
• Special Conditions: This position is currently hybrid, with 3 days in the office and the remainder working remotely. Schedules may change due to operational needs. This position will also be required to work occasional evenings and/or weekends as needed for recruitment/outreach events and other student affairs activities. Required. Occasional travel for university related business meetings, conferences and/or professional development. Required. Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours). Required.
• Minimum Requirements: Basic knowledge and experience working with a diverse student population. Basic knowledge of UC, and the ability to explain basic information to prospective applicants and the public. Basic knowledge of academic programs, including curricula, admissions requirements at UC. Ability to communicate effectively orally and in writing. Ability to maintain cooperative relationships with schools, universities, community organizations and other institutions. Ability to maintain positive interactions with others and work cooperatively. Ability to analyze, interpret and evaluate statistical data and policy. Knowledge of FERPA and HIPAA federal regulations. Ability to maintain strict confidentiality. Knowledge of and experience using software systems in the completion of work assignments; i.e., Word, Excel, PowerPoint, etc. Ability to work in a fast-paced office setting, performing repetitive administrative tasks, including sorting, filing, and organizing documents and reports. Ability to collaborate with internal and external stakeholders in an effort to achieve department goals.
• Preferred Qualifications: Basic knowledge of medical school/program admissions policies, procedures and practices. Knowledge of AMCAS, AMP, Banner and/or other student information software systems.